Company Secretary Assistant
- London
- Permanent
- Full-time
- Assist with statutory compliance work for UK subsidiary companies in the organisation, ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
- Assist in maintenance of global entity management system (Diligent Entities) to ensure details for Group subsidiaries are kept up to date, and support production of Group Structure Chart.
- Arrange for preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilled.
- Assist with administration and support for the Board and Committee meetings, including paper collation and uploading to board meeting platform (Diligent Boards).
- Coordinate and support with the creation and maintenance of the Group annual board and committee meeting calendar with the support from the Assistant Company Secretary.
- Responsible for calendar management of the INEDs.
- Assisting with the completion of know your customer (“KYC”), statutory and regulatory forms and documents, required by registrars, agents, banks, clients etc., with the support from the Assistant Company Secretary.
- Supporting the day-to-day administration of boards and committees.
- Ideally CGI qualified or partly qualified, with work experience in the relevant field
- Knowledge of the Companies Act, UK Corporate Governance Code or Wates Corporate Governance Principles
- Good written and analytical skills, with strong attention to detail
- Excellent administration skills with proficiency in MS Office and, ideally, experience of using Diligent Entities and Diligent Boards
- Excellent interpersonal skills with the ability to communicate at all levels including with Executive and Non-Executive Directors, and senior management
- Ability to work in a pressurised environment and to meet deadlines