Assistant Company Secretary
- London
- Permanent
- Full-time
- Preparing the board & committee meeting calendar and board agenda planner.
- Responsible for the company secretarial functions relating to management committees and certain boards by ensuring effective preparation for, administration of, and follow-up of all meetings.
- Supporting the establishment and alignment of procedures and policies to conform to UK and relevant international regulatory changes affecting corporate governance.
- Maintain/oversee UK and non-UK corporate regulatory filings and corporate records.
- Providing support to the Company Secretariat department in view of governance best practice.
- Assisting with the review of existing governance and compliance policies, articles of each entity, and advising on key actions required by the appropriate committees/board.
- Responsible for the in-depth audit and updating of all corporate files, statutory databases and entity registers. Reviewing jurisdictional agents' registers and foreign company regulations/laws and advising on requirements.
- Supporting the onboarding of new agency partners, including uploading detailed corporate profiles onto Diligent entity management system and formulating registers.
- Assisting the team with the formulation of a governance framework for the Canopius Group, working alongside key departments and colleagues as required.
- Assisting with the completion of know your customer (“KYC”), statutory and regulatory forms and documents, required by registrars, agents, banks, clients etc.
- Assist with Corporate actions as needed, including acquisitions, disposals and internal restructuring initiatives, Group-wide projects and ad hoc matters.
- Assisting with advising on best corporate governance practice and adherence to the internal governance framework.
- Assist with drafting governance framework documents.
- Assist with the new director induction process.
- ICSA part qualified/qualified or not yet started but interested too.
- A willingness to help progress corporate projects with the Company Secretariat team.
- Some understanding of company secretarial governance, corporate business practices and company law/regulations.
- Some understanding of regulated entities and key regulatory practices.
- Experience with external stakeholder relationships.
- Strong administrative and organisational skills with attention to detail and the ability to take the initiative and manage a diverse workload.
- Able to handle a broad and diverse workload and is willing to undertake all aspects and levels of CoSec support.
- Able to work under pressure, to tight deadlines.
- Discretion and integrity handling confidential information
- Strong interpersonal skills with excellent spoken & written communication skills and an ability to develop strong relationships with stakeholder across the business
- Experienced user of Diligent Entities (or similar tool)
- Advanced user of Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Knowledge and experience of DocuSign and Microsoft Visio is desirable but not imperative
- Experienced in high quality document production and the clear presentation of complex information