Office Manager

Encompass Corporation

  • London
  • Permanent
  • Part-time
  • 1 month ago
Office ManagerDepartment: Business OperationsEmployment Type: Part TimeLocation: LondonDescriptionEncompass enables fast, accurate identity validation and verification of corporate customers, and a gold standard approach to KYC. Our award-winning corporate digital identity (CDI) platform incorporates real-time data and documents from authoritative global public data sources and private customer information, to create and maintain digital risk profiles.Utilizing the expertise of a global transformation team of KYC and banking industry experts, as well as strategic data, technology and consulting partnerships, enables seamless integration of Encompass into existing workflows and systems. With Encompass the world's leading banks improve customer experience and increase business opportunities through consistent regulatory compliance and risk mitigation.With offices in Amsterdam, Glasgow, London, New York, and Sydney, we are a rapidly growing international company offering a chance to be part of our success - read on if you think you're up for the challengeAbout the roleEncompass Corporation is seeking a proactive and highly organised Assistant Office Manager to oversee the smooth running of our global offices. This is a dynamic, part-time role (3 days per week) based in our London office, with the flexibility to work from home one day a week.You'll be the go-to person for all things office-related, ensuring our teams have the tools, spaces, and support they need to thrive. Imagine being at the heart of our vibrant office environment, where every day brings new challenges and opportunities. From managing suppliers and facilities to coordinating ESG initiatives and social events, this role offers a dynamic and rewarding experience for someone who thrives in a fast-paced setting. You'll be the linchpin that keeps everything running smoothly, making a real impact on our team's success and overall workplace happinessDay to Day Responsibilities
  • Oversee day-to-day operations of our global offices
  • Manage supplier/vendor relationships and facilities tasks
  • Manage lease renewals and office moves
  • Maintain office and employee equipment needs
  • Manage all office access requirements
  • Manage stationery and catering requirements
  • Ensure Health & Safety compliance across all locations
  • Support onboarding/offboarding in collaboration with the People team
  • Assist the IT team with office-related tech needs
  • Approve and oversee office-related invoices
  • Coordinate ESG committee meetings and annual accreditation
  • Lead the employee volunteering scheme and charity fundraising events
  • Organise company social events
  • Arrange couriers and ad hoc office logistics
Skills, Knowledge and ExpertiseWhat we're looking for in the ideal candidate:
  • Experience in a similar role: Ideally, you should have at least two years of experience in an office-related administrative role.
  • Strong organisational and multitasking skills: You should be able to manage multiple tasks simultaneously and keep the office running smoothly.
  • Proactive problem-solver with a can-do attitude: You will be able to identify potential issues before they become problems and take the initiative to solve them.
  • Proficient in Microsoft Office and Outlook: Be comfortable using Microsoft Office applications such as Word, Excel, and PowerPoint, as well as Outlook for email and calendar management.
  • High attention to detail and excellent communication skills: You will have a keen eye for detail and be able to communicate clearly and effectively with team members, vendors, and other stakeholders.
  • Self-motivated, reliable, and punctual: The candidate should be able to work independently, manage their own time, and consistently meet deadlines.
  • Calm and efficient under pressure: Be able to stay calm and focused in high-pressure situations, such as when dealing with urgent tasks or unexpected issues
  • Experience organising large events: You will have experience planning and coordinating large events, such as company meetings, conferences, or social events. This includes managing logistics, coordinating with vendors, and ensuring that events run smoothly
  • Comfortable working independently day-to-day: Be able to work independently without constant supervision, managing their own tasks and responsibilities effectively.
We offer a rewarding and challenging place to work, a transparent and collaborative culture and a well rounded benefits package. Below are some of what we currently offer:
  • Participation in our industry leading share options scheme
  • Private Medical Plan
  • 20 days a year Work From Anywhere policy for all staff
  • Flexible-first working policy
  • Enhanced annual, personal and parental leave schemes.
  • Paid volunteering leave programme
  • Employer recognition and employee assistance programmes

Encompass Corporation