Document Controller
- Belfast
- Permanent
- Full-time
- Responsible for facilitating documentation production (i.e technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
- Responsible for specifying document types and formats, and in producing and controlling their quality.
- Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text, diagrammatic and pictorial content for the intended users.
- Creation, review, revision and formatting of controlled documents and procedures.
- Control of management system content continuous improvement and revision cycles.
- Preparation of training and induction materials pertaining to the development and management of controlled documents.
- Induction, training and coaching of personnel in the preparation and management of controlled documents.
- Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
- Responsible for ad-hoc duties/projects when required.
- 5+ years of experience in document management and control - preferably in the construction/engineering/pharma/consultancy industry.
- Extensive knowledge and experience with Electronic Document management systems (Aconex or similar), MS office suite.
- Experience in monitoring various document control processes and assurance.
- Knowledge of quality management and process improvement practices, again preferable within the construction sector.
- Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
- Documentation skills and strong focus on detail
- Good verbal and written communications skills including ability to present information in a clear and concise format
- Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
- Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
- Flexible and ability to multi-task
- Appropriate third level qualification
- Full time, permanent
- Competitive remuneration and attractive range of benefits
- Pension
- 23 days Annual leave, 2 Company days & 1 volunteering day
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues