Diamond Certification & Administration Coordinator

Jewellery Stylist

  • London
  • Permanent
  • Full-time
  • 15 days ago
OVERVIEWWe are seeking a highly organised and detail-oriented professional to join a leading luxury jewellery business. This position plays a pivotal role in managing the movement and cataloguing of GIA certificates and related documentation that accompany diamonds within the organisation.The role requires a meticulous administrator with excellent cataloguing and record-keeping skills, ensuring the integrity, security, and traceability of certification documents at all times.KEY RESPONSIBILITIES
  • Oversee the movement, handling, and safe storage of GIA certificates and related gemological documentation.
  • Accurately catalogue and maintain up-to-date records across internal systems.
  • Liaise with internal departments (stock control, gemmology, workshop, and sales teams) to ensure certificates are correctly aligned with inventory.
  • Prepare, file, and retrieve certificates efficiently to support the smooth flow of business operations.
  • Monitor compliance with internal procedures for document handling and security.
  • Support wider administrative duties within the stock and certification function as required.
KEY SKILLS & ATTRIBUTES
  • Exceptional attention to detail and accuracy in document handling.
  • Strong administration and organisational skills, with the ability to prioritise and manage deadlines.
  • Proven cataloguing or record-keeping experience (jewellery, luxury goods, or similar industries preferred).
  • A discreet and trustworthy professional, confident handling sensitive and high-value information.
  • IT literate with strong database management and Excel/Office skills.
  • A proactive and methodical work ethic with excellent communication skills.
WHAT WE'RE LOOKING FORThis role would suit someone from a stock administration, certification, or jewellery operations background who thrives in a structured, detail-focused environment. A background in fine jewellery, gemmology, or luxury retail is advantageous but not essential.

Jewellery Stylist