Accounts Payable Assistant

The White Company

  • London
  • Permanent
  • Full-time
  • 1 day ago
Our RoleReporting to the Accounts Payable Manager, the Accounts Payable Assistant (Stock) will be part of a team of 5 and will be responsible for managing the Stock invoice process from start to finish as well as covering non-stock as required. This is a busy role which will require someone who is organised, has experience in a Stock AP role and who is able to build good relationships with suppliers and colleagues across the business.What you’ll be doing
  • Manage the accounts payable inbox, ensuring timely responses and proper filing of supplier communications and invoice submissions.
  • Ensure timely Registration and accurate data entry of invoices into D365.
  • Match invoices against the corresponding PO and GRNI and ensure accuracy before posting.
  • Deal with supplier queries and liaise with different departments to resolve any issues in a timely manner flagging any issues to the AP Manager
  • Reconcile supplier statements regularly and resolve any discrepancies or outstanding balances.
  • Ensure all invoices are paid on time and that discounts are taken, flagging any that will be late to the AP Manager before they become due
  • Monitor the CRIF tracker and make sure all Debit Notes are raised and deducted from supplier payments, investigating any that have not been approved
  • Check commission invoices against stock that we have received and post for payment once they are approved
  • Prepare weekly payment reports for Domestic, European and Foreign Suppliers in multi currencies
  • Post payments onto the supplier account and match against the relevant invoices, then send the remittances via email to the suppliers
  • Monitor and track outstanding payments and follow up on overdue invoices where necessary.
  • Monitor the GRNI (Goods received not invoiced) balances and make sure they are cleared down for each month end
  • Support month-end and year-end closing activities related to stock accounts payable and inventory valuation
  • Support the preparation of aged creditors reports and other accounts payable reporting as required.
  • Maintain organised and accurate records of all accounts payable transactions and supporting documents.
  • Support the finance team during audits by preparing required documentation and responding to accounts payable-related queries.
  • Provide general administrative support to the finance/accounts payable team and other stakeholders as needed.
  • Provide support as required with any ad-hoc projects
What skills & experience you’ll need
  • Experience of Accounts Payable in a multi-channel retailer
  • Experience of Stock and International Suppliers essential
  • Strong attention to detail and accurate input is essential
  • Experience with Dynamic D365 preferred
  • Excellent communication skills – both written and verbal
Our Equality Diversity and Inclusion statement of commitmentAt The White Company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated. Where you can feel you belong.We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.We'd love you to join us on our journey.Our Sustainability statement of commitmentWe are committed to building a sustainable legacy that will enable a brighter future for people and our planet.’ We believe this should be reflected in everything we doPRIDE – in everything we doP – Passionate – We look for team members who are passionate about their expertise or role, who bring the best of themselves to work and have fun with it. We need people who are passionate about offering impeccable service to customers and colleaguesR – Resourceful – We love hearing from people who use their initiative to solve problems or make processes more efficient. We value people who use their industry knowledge to support the success of the team, and those who care about sustainability.I – Imagination - The best people at The White Company bring creative ideas and offer solutions to problems. We encourage everyone, no matter how junior, to share their ideas and have a voiceD – Dedication – We look for people who want to go above and beyond for their team and the business. We love seeing evidence of drive from people who are dedicated to being the best in their field of expertise.E – Everyone – We all want The White Company to do well and we do that through a One Team, inclusive approach. We need team members who are supportive, respectful – people who share ideas and support team wellbeing.

The White Company