We're thrilled that you're interested in joining the British Board of Agrément.The BBA is looking to hire an Office Assistant to join our team.-Job Title: Office AssistantLocation: Croxley, WatfordWorking Hours: 25 hours per weekWorking Pattern: Monday - Friday (5 hours per day)-About Us:The British Board of Agrément (BBA) provides services that help clients create accountability and mitigate risk. Through extensive research, auditing, inspection, testing and certification, we help to instill confidence in the entire Construction product supply chain. With a 60-year legacy as a trusted certification body, the BBA develops long-term partnerships with clients, assisting in the innovation and development of products and services, enabling continued commercial growth in both the UK and Global marketplaces, while remaining reassuringly impartial.Role Purpose:The main purpose of the Office Assistant is to complete office tasks and support the Company Secretary.Main Duties/Responsibilities:
Help to ensure the smooth running of the BBA office in Croxley.
Acting as a 'Host' for any visitors to Croxley - answering the door, meeting and greeting visitors, and offering refreshment.
Answering general phone enquiries, taking messages and transferring calls.
Managing office supplies including kitchen and stationary items.
Distributing the post.
Supporting with the booking of train tickets and hotel bookings, plus refunds for train tickets.
Ordering food and refreshments for meetings and collecting the order if required, plus setting up for lunch.
Setting up and clearing of meeting rooms in the Croxley office.
Maintaining the social hub throughout the day including stacking, starting and emptying the dishwasher, keeping the coffee machine fully stocked, topping up tea bags, sugar, condiments, emptying the coffee machine waste, monitoring the Billi cannisters and milk as well as water the little pot plants, push stools/chairs back in/put salt and pepper away/refill, wipe down counter and bring rolls from other side and put in the cupboard every Friday.
Administrative support to the Heads of Department and Managers meetings, issuing agendas, taking minutes, and issuing actions.
Ordering and monitoring stationary including topping up paper in the printer and staples in in the stapler.
Willing and able to adapt, be flexible and undertake a wide range of tasks as instructed by Company Secretary and/or Senior Leadership Team (SLT).
General Responsibilities:
Promote and adhere to all BBA policies and actively promote the BBA wherever possible.
Responsible for your own health and safety and that of your colleagues and others on the BBA premises in accordance with relevant health and safety legislation and the BBA Health & Safety Handbook.
Carry out tasks broadly similar to those in this job description.
Conduct yourself in a professional manner at all times, acting with integrity, impartiality and honesty at all times.
Endeavour to self-improve and develop.
Key Competencies:
Professionalism, honesty, and integrity.
Trustworthy, apply confidentiality to tasks as and when required.
Able to work on own initiative and is self-motivated.
Ability to build and maintain strong working relationships internally and externally.
Customer focused with a good understanding of client needs and expectations.
Impartiality, calm under pressure.
What we offer:We believe that our strength lies in our people; that's why we invest heavily in them through providing training to maintain and develop the skills of all our teams, enabling us to serve our clients better. Because of that, we offer a total reward package including competitive salaries and benefits, including:
BBA Contributory Pension Scheme of 6%
Life assurance
Generous holiday allowance starting at 25 days and increasing to 30 after five years of service
Health care cash plan scheme
An Employee Assistance Programme - with up to 6 counselling sessions
Flexible working hours to fit in with individual lifestyles
We're a social group and when we're not working, we love to get together socially, and support local community initiatives whenever possible.
