Assistant Company Secretary

Finastra

  • London
  • Permanent
  • Full-time
  • 1 month ago
Who are we?At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Proudly serving over 8,000 customers, including 45 of the world's top 50 banks, we aim to boost financial inclusion for all. Join us and be part of a vibrant company that embraces diverse perspectives, and is committed to doing well by doing good.At Finastra, we believe in empowering our people with the tools and opportunities they need to succeed. As an Assistant Company Secretary, you’ll play a vital role in ensuring statutory and regulatory compliance across our global network of 115 subsidiaries in over 45 countries. This is a dynamic and hands-on role where you’ll manage corporate records, support governance processes, and collaborate with stakeholders worldwide. You’ll be part of a high-performing team that values precision, collaboration, and continuous improvement.Key Responsibilities
  • Global Compliance & Governance
  • Maintain statutory records for all subsidiaries globally, ensuring accuracy and completeness.
  • Oversee the subsidiary compliance tracker and lead monthly compliance meetings with service providers.
  • Support the approval and filing of financial statements and annual returns across jurisdictions.
  • Review statutory data in financial statements to ensure alignment with local legislation.
  • Corporate Administration & Projects
  • Manage ad hoc corporate changes (e.g. name changes, director changes, year-end changes, registered office updates).
  • Support entity rationalisation projects (e.g. mergers, liquidations), liaising with internal and external stakeholders.
  • Draft board and shareholder resolutions for regular and ad hoc matters.
  • Draft the Modern Slavery Statement and coordinate internal approvals.
  • Committee & Stakeholder Support
  • Manage the Pensions Committee: prepare agendas, draft minutes, track actions, and circulate papers.
  • Support cross-functional teams (Finance, Treasury, Tax, Facilities) with advice, company information and documentation.
  • Maintain the Gift and Entertainment register for committee reporting.
  • Systems & Vendor Management
  • Liaise with global providers to ensure timely filing of corporate changes and update internal systems (Athennian, Salesforce, Group Structure Chart).
  • Organise notarisation and legalisation of documents globally.
  • Prepare and arrange execution of Power of Attorneys, including obtaining board approvals.
  • Assist with vendor relationships and ensure spend aligns with the function’s budget.
  • Administrative Excellence
  • Complete KYC and AML requests in line with business processes.
  • Ensure all company data is up-to-date, accurate, and accessible to internal stakeholders.
Qualifications and Experience
  • 5+ years of experience in a busy Corporate Secretarial team, either in-house or in private practice.
  • ICSA/CGI qualified.
  • Strong experience maintaining and updating company secretarial databases (e.g. Athennian).
  • Proven ability to manage multiple priorities in a fast-paced, global environment.
  • Excellent interpersonal and communication skills, with the ability to engage across all levels of the organisation.
  • Highly organised, detail-oriented, and proactive with a flexible, can-do attitude.
  • Comfortable working independently and collaboratively, with a strong sense of ownership and accountability.
We are proud to offer a range of incentives to our employees worldwide. These benefits are available to everyone, regardless of grade, and reflect the values we uphold:· Flexibility: Enjoy unlimited vacation, based on your location and business priorities. Hybrid working arrangements, and inclusive policies such as paid time off for voting, bereavement, and sick leave.· Well-being: Access confidential one-on-one therapy through our Employee Assistance Program, unlimited personalized coaching via our coaching app, and access to our Gather Groups for emotional and mental support.· Medical, life & disability insurance, retirement plan, lifestyle and other benefits*· ESG: Benefit from paid time off for volunteering and donation matching.· DEI: Participate in multiple DE&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).· Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.· Recognition: Be part of our global recognition program, Finastra Celebrates, and contribute to regular employee surveys to help shape Finastra and foster a culture where everyone is engaged and empowered to perform at their best.*Specific benefits may vary by location.At Finastra, each individual is unique, bringing their own ideas, thoughts, cultural beliefs, backgrounds, and experiences together. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves.Be unique, be exceptional, and help us make a difference at Finastra!

Finastra