Administrator

AmcoGiffen

  • Barnsley, South Yorkshire
  • Permanent
  • Full-time
  • 1 month ago
Administrator – Estimating & Pre-Contract TeamSector: Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)
Location: BarnsleyJoin a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.About the Business UnitA busy and fast-paced regional team within a growing organisation, delivering a wide range of civil engineering infrastructure works in sectors such as:
  • Rail
  • Aviation
  • Power
  • Highways
  • Environment Agency
Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.Current contracts include:
  • CP7 infrastructure schemes
  • Network Rail reactive/planned maintenance
  • Environment Agency
  • Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.
Role OverviewAs Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:
  • Drafting letters, forms, and schedules using a wide range of software tools
  • Managing internal administration, including stationery procurement
  • Creating organisational charts via Visio
  • Updating internal CVs for use in tender submissions
  • Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes)
  • Handling phone enquiries from clients and supply chain partners
  • Processing and distributing received quotations to Estimators/Bid Managers
  • Booking in new tenders and Expressions of Interest (EOIs)
  • Using various client tendering portals
  • Preparing and issuing tender schedules to clarify submission requirements and team responsibilities
  • Managing tender correspondence (email/portal) across all bidding stages
  • Digitally filing tender documentation in Workspace
  • Booking and handling contract documents
  • Formatting and submitting final tender responses
  • Updating weekly programmes using MS Project
  • Producing monthly and ad-hoc reports
  • Maintaining departmental timesheets and holiday reports
RequirementsIdeal candidates will bring prior administrative experience from a construction-related environment and demonstrate:
  • Strong PC and keyboard skills
  • Ability to work under pressure and meet tight deadlines
  • Excellent attention to detail and confident communication skills (including telephone manner)
  • Effective decision-making and problem-solving abilities
  • Solid organisational and planning capabilities
  • Confidence liaising with different stakeholders across teams
  • Ability to work independently and proactively resolve issues
  • Accurate reporting skills and familiarity with document formatting
  • Proficiency in Microsoft Word, Excel, and Visio
What We Offer
  • Competitive salary (based on experience)
  • 25 days holiday plus bank holidays (increasing with length of service)
  • Company-contributed pension scheme
  • Life insurance
  • Westfield Health Cash Plan and Westfield Rewards
  • Structured internal support and development platform
  • Opportunities for continuous learning and career progression
  • Safe and inclusive working environment
  • Regular employee forums to ensure all voices are heard

AmcoGiffen