Accounts Payable Assistant

Pinsent Masons

  • Birmingham
  • Permanent
  • Full-time
  • 1 month ago
Job Category: Business OperationsJob Description:Accounts Payable Assistant - Travel & Expenses12 Month FTCBirminghamRole OverviewHere at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.Our people are our success, and we work as one team.We are recruiting a Accounts Payable Assistant to maintenance of supplier accounts, gaining authorisation, recording and processing supplier invoices, dealing with supplier and internal client queries, and assisting the finance team with ad hoc duties The team is based in our Birmingham office.Our standard working hours are 9.30am-5.30pm, however, we are happy to consider flexible working requests.Candidate OverviewWe are looking for candidates who ideally hold the following skills and experience:
  • 3 years + experience in AP or legal finance
  • Working knowledge of Solicitors Accounts Rules preferred but not essential
  • Experience in dealing with volumes of transaction processing
  • Ensuring all invoices are promptly logged on receipt and duly authorised prior to processing
  • Ensuring compliance with VAT regulations
  • Correct allocation of expenses to budget holders
  • Input of all invoices with particular attention being given to narratives (for analysis and reporting purposes)
  • Close liaison with cashiers to ensure prompt payment of disbursements in accordance with the Solicitors Accounts Rules
  • Maintenance of all static data (supplier addresses, payment terms, etc.)
  • Overseeing all UK rechargeable disbursements incurred on behalf of clients
  • Liaison with suppliers
  • Reconciliation of supplier statements and monthly reconciliations.
  • Processing of payment schedules and arranging cheques or BACS to suppliers for invoices which are due for payment, making sure that accounts and the supplier accounts reconcile
  • Post disbursement costs onto the sales ledger (e.g. searches, copying, faxes etc.)
  • Ad hoc duties as required
Qualifications
  • A good standard of education including a GCSE in Maths and English Language
What happens next?Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.Our strength lies in our differences.We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.#LI-BOSO

Pinsent Masons