Team Administrator

Surrey County Council

  • Reigate, Surrey
  • £27,634-29,604 per year
  • Permanent
  • Full-time
  • 12 days ago
Details
  • Title: Team Administrator
  • Reference: SCC/TP/308014/3706
  • Positions: 5
  • Salary: £27,634 - £29,604 per annum
  • Category: Administration & Clerical
  • Contract type: Permanent
  • Working hours: 36 hours per week
  • Posted on: 22 August 2025
  • Closing date: 21 September 2025
  • Directorate: Children, Families & Lifelong Learning
  • Location: Woodhatch Place, 11 Cockshot Hill, Woodhatch, Reigate, RH2 8EF
DescriptionThe salary range for this role is £27,634 to £29,604 per annum based on a 36 hour working week.Do you have a passion for administration, delivering excellent customer service, actively seeking to support change and thrive working in a fast paced pressurised environment? Then we want to hear from you.We are looking for five Team Administrators to join our expanding team within the Children, Families and Lifelong Learning Business Support Team, located at our Woodhatch Place office (Reigate), providing support to front line social workers based in the South East of Surrey.Rewards and Benefits
  • 26 days' holiday, rising to 28 days after 2 years' service and 31 days after 5 years' service, plus bank holidays
  • Option to buy up to 10 days of additional annual leave
  • An extensive Employee Assistance Programme (EAP) to support health and wellbeing
  • Up to 5 days of carer's leave per year
  • Paternity, adoption and dependents leave
  • A generous local government salary related pension
  • Lifestyle discounts including gym, travel, shopping and many more
  • 2 paid volunteering days per year
  • Learning and development hub where you can access a wealth of resources
About the RoleAs a member of our South East Social Care Business Support Team, you will play an integral role in supporting the Social Care teams by providing a proactive, resilient, and flexible service. You will seamlessly deliver all administrative tasks required daily with an exceptional level of detail, focus and efficiency, being able to adapt easily to the changing needs of the service, working successfully both as part of a team and individually.As a motivated, enthusiastic, and ambitious individual with a strong administration background, you will be joining a team that places a premium on exceptional service delivery and ongoing development.Key tasks that you will complete within this role will include:
  • Arranging, attending, and minuting multi agency meetings with professionals and families - Producing high quality minutes to an agreed standard, delivered to statutory deadlines.
  • Accurately recording and uploading information received onto a central database.
  • Updating and maintaining databases and spreadsheets with performance and task data.
  • Preparing and submitting documentation on behalf of the social care teams, gaining additional information when needed within tight deadlines.
  • Managing email duty boxes, prioritising urgent alerts and requests.
  • Administrative tasks such as post, photocopying, formatting documents, shredding, basic IT support completed to the required standard.
  • Answering calls from members of the public and professionals, managing challenging callers in an empathetic and assertive manner, and directing them efficiently to the social care teams.
Wellbeing and ensuring a work-life balance is very important to us and a key component of this is our hybrid way of working. You won't be required to be in the office 5 days a week, however there is a requirement to work in the office on a rota basis at least two days a week. Core working hours are 08:50-17:00 to ensure full cover is provided to operational teams and front-line call lines.If successful, you will have an in-depth training programme which will be fully office based for your first 6 weeks in the role.Shortlisting CriteriaTo be successful in this role you will be able to demonstrate the following in your CV and answers to the application questions.
  • Comprehensive Minute taking - Including the ability to note-take extensive multi agency meetings.
  • Exceptional organisation and prioritisation.
  • Outstanding customer service and communication skills both verbal and written.
  • Proactiveness and adaptability.
  • Excellent IT skills, with specific focus on Microsoft 365 applications including Excel, Word and SharePoint.
Application Questions * Please tell us about your skills and qualifications that are relevant to this position.
  • Please detail your previous administration experience.
  • Comprehensive minute taking skills are an essential requirement of this role. Please give evidence, with examples, of your laptop note taking experience.
  • Please describe and give examples of how you deliver excellent customer service.
Contact UsPlease contact us for any questions relating to the role. This could be to discuss flexible working requests, transferable skills or any barriers to employment. For an informal discussion please contact Georgina Waterfield by e-mail or Claire Stoker by email at .This job advert closes at 23:59 on 21st September 2025. Please note that applications will be shortlisted and interviewed on an ongoing basis and therefore vacancies may be filled before the closing date.A Basic DBS 'Disclosure and Barring Service' check will be required for this role.We look forward to receiving your application, please click on the apply online button below to submit.Local Government ReorganisationSurrey County Council is preparing for Local Government Reorganisation which will allow us to implement the Government led policy of devolution, which is all about giving more powers to local areas.Currently, Surrey has a two-tier council system, with 11 district and borough councils and a county council, all responsible for different services. All these councils will be reorganised into a smaller number of new unitary councils which will come into effect in April 2027. At this point, this role will be transferred, with all existing terms and conditions intact into one of the new unitary councils.Join our dynamic team and shape the future of local government. Make a lasting impact with innovative solutions and improved services for our community. Help us build a brighter future for our residents! Please see more information here:Our BehavioursThe Surrey Way behaviours are a guide that supports our council to work together effectively and deliver our best for our customers and communities, and for each other. Discover more aboutBefore submitting your application, we recommend you read the job description. Our also provides insights of the culture at Surrey and how as a valued employee, you can help shape our Council.Our CommitmentSurrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applicants where:
  • The candidate has evidenced the minimum criteria for the role through their application
  • The candidate has chosen to share that they have a disability on the application form
Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role.We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.Files to download
  • Reviewed: 23 Aug 2025
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