Project Coordinator

Staplehurst, Kent
£35,000-40,000 per year
Permanent
Full-time

1 day ago

Burtons Medical Equipment Ltd is a trusted leader in veterinary and medical equipment, with our flagship brand, Burtons Veterinary Equipment, setting the standard in the animal health industry.About the Role:As a Project Coordinator within Burtons Medical Equipment Ltd, you will play a crucial role in the efficient management of projects related to medical piped gas systems, active gas scavenging, veterinary cages, walk-ins and other ad-hoc projects as requested by the Project Manager.You will work closely with the Project Manager and various stakeholders to ensure the successful execution of projects and deliver superior customer service.Responsibilities & Duties:

Handle customer enquiries related to project and new builds, such as piped gas systems and cages
Prepare quotes and estimates for customers, ensuring accuracy and professionalism
Utilize in-house CAD software to create planned drawings for project proposals
Collaborate with the Project Manager to refine project designs and ensure they meet customer requirements
Liaise with Sales Territory Managers, Veterinary Equipment Consultants and Sales personnel to gather essential information for quotations
Ensure professional quotations align with the company’s standards and meet customer expectations
Engage with customers, site agents and project managers at customer sites to coordinate installation time scales, ensuring expectations are understood
Monitor and oversee various aspects of the installation process to ensure smooth execution, dealing with ad-hoc changes in a professional and speedy manner
Maintain accurate and up-to-date records of project progress
Plan and organise the Installation Calendar, ensuring all relevant parties have been notified in advance of planned jobs
Maintain regular contact with end-user customers throughout the duration of the project
Manage customer queries in a timely and effective manner to ensure customer satisfaction
Contact sites prior to the attendance of Installation Teams to ensure site readiness and logistics of team attendance, such as parking permits
Manage stock returns in accordance with company guidelines and procedures
Collaborate with Stock Coordinator to ensure stock availability and equipment allocations for projects
Liaise with Accounts Team, Sales Administrators, Territory Managers and Veterinary Equipment Consultants to ensure payments terms are set and adhered to
Ensure delivery dates on orders are reflective of the Installation Calendar
To assist with the oversight of the Installations Team in the absence of the Project Manager
Observe and follow company Health & Safety rules and regulations

About you:

Experience with project management or a related field (preferred)
The ideal candidate will be enthusiastic, highly organised and a good team player who is able to work to strict deadlines with good attention to detail
Self-motivated with the ability to solve problems
Exceptional time management and verbal/written communication skills
Technical skills; Microsoft Office 365 and adept in learning new skills
Previous experience with Autodesk REVIT CAD or similar experience an advantage
Project planning and coordination skills
Excellent monitoring and reporting skills

Benefits:

Competitive annual salary (experience dependant)
Contributory Pension scheme
Excellent opportunities to train and progress
Fixed term contract, 40 hours per week, Monday to Friday
Countryside-based head office
On-site car parking
33 holiday days per year (inc. bank holidays)

Next Steps:To apply for this vacancy, please click on Apply and upload a copy of your CV.We look forward to hearing from you.Please click on the APPLY button to send your CV and Cover Letter for this role.Candidates with experience of: Project Management Coordinator, Project Manager, Project Workflow Coordinator, Project Lead, Project Operations Assistant, Project Coordination Administrator, Project Support Coordinator, Project Admin, Project Administrator may also be considered for this role.How can we help?If you have any questions and you would rather chat to a member of our team please email or call us about this role.CV Writing TipsGet helpful tips and tools for writing an awesome CV.Apply for this roleFirst NameLast NameEmailPhone numberCovering letterLinkedIn URLGRPRa class="form-link" href="/privacy/"
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