The Company-HFL Building Solutions is one of the UK's foremost building services companies. We have an enviable reputation for the reliable delivery of cost and energy efficient building management, operational and technical solutions for businesses of all shapes and sizes - from retail parks to leisure complexes, educational establishments and commercial properties.Purpose and objectives of the role-We’re looking for an experienced facilities coordinator who will liaison with our team and the Facility Manager (FM) onsite.They will need to arrange to join our Team at St George's Park- National Football Centre.The role exists to support day-to-day facilities management, coordinate planned and reactive maintenance, and provide a high standard of service for employees, contractors, and visitors.Hours - 40 Hours Per Week – Monday to Friday - 8:30AM till 4:30PMMain duties and responsibilities-· Arranging subcontractor PPM visits.· Working with the Contract Manager (CM) for quotes/extra works.· Assist the CM with day-to-day building operations and maintenance.· Participating in the FA Operational meeting daily in order to ensure the smooth operation.· Accurate data input into Maximo (in house CAFM system).· Maintain and update clients CAFM system.· Provide professional and welcoming reception services to visitors and staff.· Manage visitor registration and escort procedures.· Handle mail and package distribution.· Maintain reception area presentation and organisation.· Provide information about office amenities and services.· Monitor and review ongoing works.· Run weekly and monthly reports.· Communicate efficiently daily with 3rd Party Suppliers and our clients.· Maintaining and updating suppliers’ information and customer records.· Composing and preparing materials and coordinating schedules for engineers and subcontractors.Knowledge, skills & experience-· Must have 3+ years’ experience within maintenance or property management.· Basic knowledge of building systems and maintenance procedures.· Professional appearance and demeanour for front-facing responsibilities.· Shows an enthusiastic approach with the ability to use own initiate to solving problems.· Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.· Proficient in Microsoft packages.· Excellent attention to detail.· Reasonable working knowledge of Facilities processes and practices.· Experience of working with any of the following systems would be desirable: Maximo, Aqua Adept, Nimbus, Contractor Management Package, or Post System.Benefits-· Holidays - 31 days (includes the 8 public & bank holidays), increase to 33 days (including public and bank holidays) after 5 years service.· Sick pay.· Parking -Free on-site parking.· Events - Regular Company socials.· Employee of the month.· Birthday voucher.· Employers Pension Contribution- 5.7%· Screwfix Card.· Staff Referral- £750.· Employee of the month- Voucher.· Birthday- Voucher.· Perk box - Exclusive discounts on holidays, Bodyshop, Cinema Tickets and other retail stores.
