Band 4 Medical Secretary - Cellular Pathology

NHS

  • Birmingham
  • £27,485-30,162 per year
  • Permanent
  • Full-time
  • 13 days ago
Job summaryPathology is the department that studies and understands how illness and diseases work and their impact on people. Pathology across University Hospitals Birmingham supports the hospitals in its delivery of medical science - we have an enviable reputation and our labs are recognised and accredited in diagnosis/treatment and research.Our admin and clerical teams are a crucial component in the success of this Trust wide service. To support the department, we are looking for Medical Secretaries who will work alongside our Cellular Pathology colleagues at Birmingham Heartlands Hospital and Queen Elizabeth Hospital Birmingham sites. Although these roles will be site specific, cross-site working may be required.As part of the invaluable Team, you will be a reliable and committed Secretary who will help ensure we are continually adhering to our Trust values of Kind Connected and Bold. Working closely and reporting to the Office Manager. As a key member of this team, you will have a direct and positive impact on how we care for our patients within the hospital.Ideally, you would have experience in providing all round secretarial services.Job Types: Full-time, Permanent Salary: 27483 - 30162This Band 4 role does not offer sponsorship.Main duties of the jobWe are looking for an individual who is self-motivated and able to work to strict deadlines with good communication, prioritisation and typing skills. Medical Terminology knowledge and previous secretarial experience would be advantageous.The successful candidate will be required to handle confidential and sensitive data and deal with people on all levels, at times working under pressure and in stressful situations. The role requires efficient team working to meet the demands of the service.DutiesTyping reportsEmail and telephone enquiriesCo-ordinating Multi-disciplinary Team meetings.Handling diagnostic material.Dealing with incoming and outgoing post.Close liaison with Medical and Laboratory colleagues.State how your current knowledge, skills and abilities meet the criteria for this role. Only applications which include answers to the following questions will be considered for shortlisting.1.This role requires inputting of data and typing medical reports. How would you describe your keyboard and organisational skills?2.You will be required to interact with staff of all levels. Describe your experiences of this in your previous or current employment?3.The role will involve working to very tight deadlines daily. Provide examples of having to this in your current or past role and your coping strategies when working to tight deadlines.Answers must be typed in the 'Supporting Information' section of your application. Please limit your answers to 150 words per questionAbout usUniversity Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.DetailsDate posted21 August 2025Pay schemeAgenda for changeBandBand 4Salary£27,485 to £30,162 a yearContractPermanentWorking patternFull-time, Flexible workingReference number304-1092222-1Job locationsTrustwideMindelsohn WayBirminghamWest MidlandsB15 2THJob descriptionJob responsibilities*Please Note : For a detailed job description for this vacancy, please see attached Job Description* Job descriptionJob responsibilities*Please Note : For a detailed job description for this vacancy, please see attached Job Description*Person SpecificationQualificationsEssential
  • *Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
  • *Business Administration NVQ level 3 or equivalent experience in a clerical environment
  • *AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
  • *Working knowledge of medical terminology
ExperienceEssential
  • *Experience of working as a Medical Secretary
  • *Experience of dealing with the Public/Customer service experience
  • *Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
  • *Experience of using IT systems
  • *Experience of working in Healthcare
  • *Good Organisational skills
  • *Able to use own initiative and deal with the unpredictable
  • *Able to work under pressure and to multi-task
  • *Able to work to deadlines
Desirable
  • *Experience of working in a busy environment
Additional CriteriaEssential
  • *Work effectively and flexibly as part of a team to meet the needs of the services
  • *Confident in dealing with people at all levels
  • *Must be able to demonstrate an understanding of equality and diversity
  • *Mature open and flexible approach to work
  • *Demonstrates care and compassion
  • *Good inter-personal and communication skills
  • *Good organisational skills
  • *Team Player
  • *Conscientious
  • *Demonstrates reliability, motivation and commitment
  • *Ability to travel to multiple sites
Desirable
  • *Ability to work under pressure and deal with stressful situations
Person SpecificationQualificationsEssential
  • *Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
  • *Business Administration NVQ level 3 or equivalent experience in a clerical environment
  • *AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
  • *Working knowledge of medical terminology
ExperienceEssential
  • *Experience of working as a Medical Secretary
  • *Experience of dealing with the Public/Customer service experience
  • *Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
  • *Experience of using IT systems
  • *Experience of working in Healthcare
  • *Good Organisational skills
  • *Able to use own initiative and deal with the unpredictable
  • *Able to work under pressure and to multi-task
  • *Able to work to deadlines
Desirable
  • *Experience of working in a busy environment
Additional CriteriaEssential
  • *Work effectively and flexibly as part of a team to meet the needs of the services
  • *Confident in dealing with people at all levels
  • *Must be able to demonstrate an understanding of equality and diversity
  • *Mature open and flexible approach to work
  • *Demonstrates care and compassion
  • *Good inter-personal and communication skills
  • *Good organisational skills
  • *Team Player
  • *Conscientious
  • *Demonstrates reliability, motivation and commitment
  • *Ability to travel to multiple sites
Desirable
  • *Ability to work under pressure and deal with stressful situations

NHS