Medical Support Secretary
- Walsall
- £24,465 per year
- Permanent
- Part-time
- Assists and supports team of Medical Secretaries to provide a comprehensive, medical audio and word-processing service to the clinical team to include the typing of clinic letters and discharge summaries using advanced keyboard skills.
- Communicate effectively with all members of the multi-disciplinary team including medical staff both internally and externally as required. Convey information to Medical Secretaries for action as appropriate.
- To use electronic data systems to make patient appointments under the supervision of Medical Secretaries.
- Maintain, collate and compile data/information from appropriate IT packages i.e. Careflow, Fusion etc. in a prompt and efficient manner.
- Provide secretarial support relating to office procedures including photocopying, filing, faxing, ordering and tracking medical records, dealing with incoming and outgoing post as required.
- Arranging meetings for departmental team members as directed by Medical Secretaries.
- Answer a wide range of internal and external calls, referring to Medical Secretaries where appropriate.
- Maintain an up to date and accurate filing system so items can be retrieved quickly and efficiently.
- Order and maintain stationery supplies as required.
- 10. Provide cross cover in the absence of colleagues.
- Assists and supports team of Medical Secretaries to provide a comprehensive, medical audio and word-processing service to the clinical team to include the typing of clinic letters and discharge summaries using advanced keyboard skills.
- Communicate effectively with all members of the multi-disciplinary team including medical staff both internally and externally as required. Convey information to Medical Secretaries for action as appropriate.
- To use electronic data systems to make patient appointments under the supervision of Medical Secretaries.
- Maintain, collate and compile data/information from appropriate IT packages i.e. Careflow, Fusion etc. in a prompt and efficient manner.
- Provide secretarial support relating to office procedures including photocopying, filing, faxing, ordering and tracking medical records, dealing with incoming and outgoing post as required.
- Arranging meetings for departmental team members as directed by Medical Secretaries.
- Answer a wide range of internal and external calls, referring to Medical Secretaries where appropriate.
- Maintain an up to date and accurate filing system so items can be retrieved quickly and efficiently.
- Order and maintain stationery supplies as required.
- 10. Provide cross cover in the absence of colleagues.
- oGCSE (Grade C or above) or equivalent qualification in English
- oAudio typing qualification or experience
- oNVQ Level 3 or equivalent experience
- oPrevious experience in office environment
- oBasic knowledge of a range of Microsoft Office Programmes (i.e. Word/Outlook/Excel/PowerPoint)
- oPrevious experience of working in a Healthcare environment
- oAbility to work on own initiative, independently and as part of a team
- oGood verbal and written communication skills
- oAbility to prioritise workload in order to meet deadlines
- oAdvanced keyboard skills, IT and administrative skills
- oClear understanding of confidentiality and data protection issues
- oAn understanding of medical terminology
- oFlexible approach in order to meets the needs of the department
- oWork as part of a team in a busy environment
- oAbility to sit in restricted position for substantial period of working time whilst undertaking typing tasks, where use of VDU is continuous
- oFrequent requirement for concentration where work pattern is unpredictable
- oGCSE (Grade C or above) or equivalent qualification in English
- oAudio typing qualification or experience
- oNVQ Level 3 or equivalent experience
- oPrevious experience in office environment
- oBasic knowledge of a range of Microsoft Office Programmes (i.e. Word/Outlook/Excel/PowerPoint)
- oPrevious experience of working in a Healthcare environment
- oAbility to work on own initiative, independently and as part of a team
- oGood verbal and written communication skills
- oAbility to prioritise workload in order to meet deadlines
- oAdvanced keyboard skills, IT and administrative skills
- oClear understanding of confidentiality and data protection issues
- oAn understanding of medical terminology
- oFlexible approach in order to meets the needs of the department
- oWork as part of a team in a busy environment
- oAbility to sit in restricted position for substantial period of working time whilst undertaking typing tasks, where use of VDU is continuous
- oFrequent requirement for concentration where work pattern is unpredictable