Personal Assistant to General Manager / CSM ECMS

NHS Scotland

  • Paisley
  • Permanent
  • Full-time
  • 14 days ago
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.1 x permanent post, 37 hours per week, shifts - Mon-Thurs: 09:00-17.00hrs Friday: 9.00-16.30hrsThe Personal Assistant to Senior Managers is tasked with providing comprehensive administrative support and serving as a key liaison within the organization. This position demands a high level of initiative, resourcefulness, confidentiality, diplomacy, and exceptional communication skills. The Personal Assistant ensures effective planning and organization of the Senior Management's workload and provides additional support to other managers as necessary.Main Duties
  • Serve as the primary contact point for internal and external communications, ensuring confidentiality and timely responses.
  • Organize and manage the Senior Manager's schedule, including appointments, meetings, and diary management.
  • Prepare accurate documentation, correspondence, and reports, including both routine and non-routine letters.
  • Maintain efficient manual and electronic filing systems for quick information retrieval.
  • Support meeting preparations, including minute-taking and distribution of necessary documentation.
  • Support the administration and tracking of NMC/GMC registrations and Endowment funds/budget trackers.
  • Ensure compliance with the General Data Protection Regulations, Access to Health Records Act, and other relevant legislation regarding confidential data.
  • Take minutes for meetings and liaise with family members
Informal Contact : Alison Mathewson, 07870 881 950, Alison.Mathewson@nhs.ukDetails on how to contact the Recruitment Service can be found within the Candidate Information Packs.NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.For application portal/log-in issues, please contact in the first instance.

NHS Scotland