Medical Records Supervisor

St John's Wood, North West London
Permanent
Full-time

1 day ago

Candidates are advised to apply directly using the following link:https://hje.kallidusrecruit.com/vacancyinformation.aspx?vguid=c28383ba-47dd-467c-8da4-c7c1a535c59cPlease note, only applications received through the employer's website will be reviewed.The Medical Records Supervisor is responsible for the effective delivery of all processes related to the handling and storage of patient health records across the Hospital. The post holder will be required tosupport the Hospital Management team in leading and developing the business, ensuring that performance meets or exceeds agreed quality targets.Main duties of the jobThe post holder will be focused on ensuring the highest standards of handling and storage of health records across the Hospital. The Medical Records Supervisor will be responsible for promoting best practice across departments, leading the teams and delivering on user expectations, this will involve constant review of business processes and redesign and implementation as required.About usHJE is in leafy St Johns Wood on the Jubilee line, minutes from Central London, our independent private Hospital has just been rated the number one in the country for care in the latest Bupa survey. Uniquely, all profits fund our onsite Hospice, St Johns.DetailsDate posted01 September 2025Pay schemeOtherSalaryDepending on experienceContractPermanentWorking patternFull-timeReference numberB0263-25-0196Job locations60 Grove End RoadSt John's WoodLondonNW8 9NHJob descriptionJob responsibilities

To drive best practice and maintain high standards with regards to patient information

To provide leadership support to motivate staff to achieve departmental KPIs

To set and achieve operational goals within the individual teams

Measure and evaluate departmental goals and processes

To lead on the Subject Access Request processes within the Department and Hospital

To lead on duplicate record training for the wider Hospital

To prepare data and packs for committee meetings

To present data at the Health Records Committee

To implement and maintain departmental policies and procedures at all times

Identifying skill gaps and ensuring training/education is appropriate when needed

To act as a conduit between the department and other areas of the organisation

To always ensure that staffing is managed economically

To actively encourage all staff to adhere to GDPR & Caldicott guidelines

To regularly audit and address all departmental processes to ensure these are effective and fully compliant with CQC requirements

To manage staffing including but not limited to appraisals, disciplinary procedures, annual leave requests, rota.

To ensure all documentation is up to date for governance and any other purpose

To assist staff in the medical library with day to day tasks during busy periods or periods of staff shortages (sickness / annual leave etc).

To undertake any other similar tasks or duties under the direction of management that are within the scope of the role / banding

Job descriptionJob responsibilities

To drive best practice and maintain high standards with regards to patient information

To provide leadership support to motivate staff to achieve departmental KPIs

To set and achieve operational goals within the individual teams

Measure and evaluate departmental goals and processes

To lead on the Subject Access Request processes within the Department and Hospital

To lead on duplicate record training for the wider Hospital

To prepare data and packs for committee meetings

To present data at the Health Records Committee

To implement and maintain departmental policies and procedures at all times

Identifying skill gaps and ensuring training/education is appropriate when needed

To act as a conduit between the department and other areas of the organisation

To always ensure that staffing is managed economically

To actively encourage all staff to adhere to GDPR & Caldicott guidelines

To regularly audit and address all departmental processes to ensure these are effective and fully compliant with CQC requirements

To manage staffing including but not limited to appraisals, disciplinary procedures, annual leave requests, rota.

To ensure all documentation is up to date for governance and any other purpose

To assist staff in the medical library with day to day tasks during busy periods or periods of staff shortages (sickness / annual leave etc).

To undertake any other similar tasks or duties under the direction of management that are within the scope of the role / banding

Person SpecificationExperienceEssential

Recognised Qualification in Leadership Management
Experience in Health Records Management
Transformation and change management
Significant Demonstrable experience of leading, motivating and managing teams
Relevant Health Care experience
Data Protection and Information Governance experience

Person SpecificationExperienceEssential

Recognised Qualification in Leadership Management
Experience in Health Records Management
Transformation and change management
Significant Demonstrable experience of leading, motivating and managing teams
Relevant Health Care experience
Data Protection and Information Governance experience

NHS

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