PA - Marketing (12 Month Fixed Term Contract)
- London
- Contract
- Full-time
- Organising travel and accommodation
- Processing expense claims (Head level only)
- Diary management (Head level only)
- Assisting Heads and Chief of Staff with budget management
- Liaison with contacts at clients and other external organisations
- Setting up of conference calls/online meetings
- Assisting with organisation of events (virtually and in-person)
- Implementation of global and London wide organisational and administrative initiatives
- Producing communications, correspondence, presentations, spreadsheets, reports and stats as required
- Maintaining intranet pages and wikis
- Ensuring databases are kept up to date
- Providing support on team projects where necessary
- Preparation and regular updating of presentations, reports, structure charts, etc. (liaising with other business teams)
- Ad hoc department wide projects and tasks allocated by the Chief of Staff
- Compiling an introductory schedule of meetings for new joiners in London
- Assisting with global induction overview meetings and materials
- Strong knowledge of Microsoft Office Suite, particular skills with Excel and PowerPoint preferred
- Well organised, with the ability to work under pressure and prioritise and manage competing demands
- Project management skills would be useful including the ability to manage budgets
- Excellent written and oral communication and interpersonal skills
- Shows initiative/proactivity, enthusiasm and willing to become involved in additional projects as and when required
- Maintain tact and diplomacy, trust and confidentiality
- Strong relationship building skills and being a team player are critical
- An eye for detail, with excellent accuracy
- Willingness to help organise others
- Have an enthusiastic approach to change and adapt to an ever-evolving role
- Provide exemplary standard of services to clients, whether internal and external
- Take responsibility with regard to team-building and providing a supportive environment to colleagues
- Take responsibility for ensuring personal development and IT skills are maintained and improved
- Organisation of team building events/training/social events
- Experience using Vuture is beneficial but not essential