Scheduling Co-ordinator

FirstPort

  • New Milton, Hampshire
  • £24,250 per year
  • Permanent
  • Full-time
  • 28 days ago
At Innovus we are committed to delivering market leading solutions and professional services and as a Scheduling Co-ordinator, you will be contributing to our vision to recognised as the market leading provider of services to the UK's property sector.We are proud to employ highly skilled, experienced and innovative people who deliver business expertise and service across the property industry.Main Purpose of JobWe're looking for a dynamic and detail-oriented Scheduling Coordinator to join our high-performing process team. If you're someone who thrives in a fast-paced environment, loves solving problems, and is always looking for smarter, more efficient ways to work - this role is for you.You'll play a key role in keeping our operations running smoothly by managing the scheduling of site visits, coordinating with property managers, and ensuring our team members are set up for success. You'll be the go-to person for all things scheduling, helping to drive performance, meet SLAs, and deliver an exceptional experience to our clients.Position in OrganisationThis role reports to the Head of Business Processes with direction from the Operational Managers (Surveying and Fire Safety). This role is based in New Milton, with a minimum of 3 days a week in the office.Main Responsibilities
  • Own the Scheduling Process - Process new instructions, recording client purchase orders and allocate jobs to the most suitable team member based on location, availability, and expertise.
  • Coordinate Site Visits - Liaise with property managers and stakeholders to confirm access and schedule appointments efficiently.
  • Be the Point of Contact - Manage enquiries related to team members' availability, reschedule appointments, and keep everyone informed. Address queries relating to client purchase orders and billing information.
  • Support Operational Flow - Ensure all documentation is accurate and up to date, to proceed with the completion of a job and proceed with billing.
  • Assist with Billing & Quotes - Collate weekly billing data for completed jobs and draft price quotes for new instructions.
  • Drive Performance - Track SLAs and KPIs, flag bottlenecks, and work closely with surveyors and managers to keep the job pipeline moving.
Experience
  • Proven experience in scheduling, coordination, or administrative roles (experience in property or surveying is a plus).
  • Strong organisational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office and scheduling software (e.g., Excel, Outlook, Creatio).
  • Ability to multitask and adapt in a fast-paced environment.
  • Attention to detail and a proactive approach to problem-solving.
Working at Innovus:At Innovus, we recognise that people come to work to do a great job, and we actively support this through our internal employee reward platform and a culture that celebrates contribution.We're passionate about helping our people grow and progress, and we encourage ongoing personal and professional development. We also understand the importance of a healthy work-life balance, offering flexibility where possible depending on role requirements.Everything we do is guided by our core values: Trust, Respect, Integrity, Innovation, and Delivery.What We Offer:At Innovus, we believe our people deserve the best, just like our customers. That's why we provide the tools, training, and support you need to thrive, alongside a competitive salary and a great range of benefits.We're committed to creating a supportive, inclusive workplace where everyone can succeed.Diversity and Inclusion:At Innovus, we're committed to building a diverse and inclusive workforce and recruit based on merit. We welcome applications from everyone, including those interested in job share opportunities.As an inclusive employer, we provide equal employment opportunities to all qualified candidates. If you have any accessibility requirements or need adjustments at any stage of the recruitment and selection process, please contact our team, we are happy to support you.Ready to apply:Click the 'Apply' button below to begin your application. You'll be asked to upload your CV and answer a few short questions. As part of the process, you may also be invited to complete online verbal and numerical reasoning tests.Please note that, due to the nature of our sector, all roles are subject to an Enhanced DBS check.If you meet the criteria for the role, we'll be in touch to arrange a brief telephone interview. Shortlisted candidates will then be invited to a first-stage interview with the hiring manager and a member of our team.Due to the high number of applications we receive, we may not be able to contact everyone individually - but we truly appreciate your interest in joining Innovus.Job AdvertNot SpecifiedAbout The CompanyNot Specified

FirstPort