Administrator - GP Practice

NHS

  • Skipton, North Yorkshire
  • Permanent
  • Full-time
  • 22 days ago
We have vacancies in our Administration Team totalling 48 hours per week and are hoping to recruit two enthusiastic and flexible candidates with good communication skills to join our friendly team.The vacancies are to replace a member of staff who has left and one who is due to commence maternity leave shortly. We have flexibility to offer full or part time hours.The current range of pay for these roles is £12.40 - £12.65 per hourPLEASE NOTE WE HAVE TWO JOB ADVERTS LIVE AT PRESENT FOR THESE ROLES, ONE SPECIFYING A TEMPORARY ROLE OF 18 HOURS AND THE OTHER A PERMANENT ROLE OF 30 HOURS.We actually have the flexibility to offer full or part-time hours in either role. Please only apply for one of the roles - stating your preferred number of working hours per week. Short listing and interviews will be conducted concurrently.Candidates must have good IT skills and be able to use Microsoft Word to a high standard and ideally have some experience or inputting medical data or clinical coding. The roles will particularly suit individuals with a background in health service administration or medical secretary training.We use TPP SystmOne.If you want to chat about the role informally before applying, please call Paul McGowan or Mark Bennett on 01756 799811.Main duties of the jobThe role includes a variety of administrative tasks such as:
  • Summarising and coding patient records
  • Producing letters and reports to a high standard
  • Referring patients to secondary care
  • Collating and printing information for patients and other health care providers
  • Preparing Subject Access Reports
  • Compiling digital summaries of patient records
  • Data input - including registering and deducting patients
About usDyneley House Surgery is CQC rated Outstanding GP surgery in the vibrant market town of Skipton on the edge of the Yorkshire Dales.We are committed to providing an excellent service to more than 15,000 patients. The working environment is busy and varied and the team is friendly and supportive. We are a successful practice which continues to expand quickly.DetailsDate posted12 August 2025Pay schemeOtherSalaryDepending on experienceContractPermanentWorking patternFull-time, Part-timeReference numberA3517-25-0012Job locationsDyneley House SurgeryNewmarket StreetSkiptonNorth YorkshireBD23 2HZJob descriptionJob responsibilitiesMembers of the Administrator/Secretarial Team are responsible for:
  • producing letters and reports to a high standard
  • referring patients to secondary care
  • collating information for Subject Access Reports
  • preparing patient information leaflets
  • scanning information into patient records
  • reviewing existing and incoming patient records Producing an accurate electronic summary of the patients medical history
  • processing registrations and deductions,
  • liaising with patients when required, in accordance with practice policies and NHS guideline
  • coding diagnosis, interventions and events
  • update patients records with screening and other results, highlighting abnormal results to the clinical team
  • providing administrative support to the whole practice team
Your job description will include some or all of the aboveJob descriptionJob responsibilitiesMembers of the Administrator/Secretarial Team are responsible for:
  • producing letters and reports to a high standard
  • referring patients to secondary care
  • collating information for Subject Access Reports
  • preparing patient information leaflets
  • scanning information into patient records
  • reviewing existing and incoming patient records Producing an accurate electronic summary of the patients medical history
  • processing registrations and deductions,
  • liaising with patients when required, in accordance with practice policies and NHS guideline
  • coding diagnosis, interventions and events
  • update patients records with screening and other results, highlighting abnormal results to the clinical team
  • providing administrative support to the whole practice team
Your job description will include some or all of the abovePerson SpecificationQualificationsEssential
  • GCSE grade A-C in English Language and Maths (or equivalent)
Desirable
  • Word processing qualification
  • Secretarial/Administrator qualification
ExperienceEssential
  • Experience of providing excellent customer service
  • Experience of using Microsoft Word & Excel
Desirable
  • Experience of working in a GP Practice or Hospital
  • Experience of using TPP SystmOne
Personal Attributes and SkillsEssential
  • Good Communication Skills - face to face, by phone and email
  • Ability to work as part of a team
  • Accurate data entry and attention to detail
  • Ability to prioritise own workload
Person SpecificationQualificationsEssential
  • GCSE grade A-C in English Language and Maths (or equivalent)
Desirable
  • Word processing qualification
  • Secretarial/Administrator qualification
ExperienceEssential
  • Experience of providing excellent customer service
  • Experience of using Microsoft Word & Excel
Desirable
  • Experience of working in a GP Practice or Hospital
  • Experience of using TPP SystmOne
Personal Attributes and SkillsEssential
  • Good Communication Skills - face to face, by phone and email
  • Ability to work as part of a team
  • Accurate data entry and attention to detail
  • Ability to prioritise own workload

NHS