Administrator

Vinci Facilities

  • Camberley, Surrey
  • Permanent
  • Full-time
  • 23 days ago
VINCI FacilitiesAdministratorSub Division: DefenceLocation: CamberleyContract Type: PermanentHours: Full Time - 40 hours - Monday to FridayCreating and maintaining great places to live and work delivered by excellent people who care…Purpose of RoleWe are currently looking for a reliable and detail-oriented Administrator to join our team based in Sandhurst, supporting our team working on our Defence contract.Job DescriptionAs an Administrator, you’ll provide key administrative support to ensure smooth day-to-day operations. You’ll be part of a team delivering vital services in a secure and fast-paced environment, working closely with contract managers, engineers, and the wider facilities teamResponsibilities
  • Provide general administrative support to the site and management team.
  • Maintain accurate records and documentation, including compliance reports, service records, and work orders.
  • Coordinate meetings, prepare agendas, and take minutes as required.
  • Liaise with internal teams and external stakeholders to ensure timely communication and delivery of services.
  • Assist with procurement and invoice processing using relevant systems.
  • Support health and safety compliance and site audits by maintaining up-to-date documentation.
  • Handle incoming calls and emails professionally, directing queries appropriately.
Essential Qualifications/Skills
  • Proven experience in an administrative role, ideally within facilities management or a similar operational environment.
  • High level of organisation and attention to detail.
  • Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Familiarity with CAFM system is desirable
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.Should you require any reasonable adjustments to be made as part of the application process please contact us directly.VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.

Vinci Facilities