Internal Applicants Only - Finance Assistant
- Wales
- £25,249-26,093 per year
- Permanent
- Full-time
Operations Finance Office
Cardiff School of MedicineYou will be required to assist in the smooth running of the School Finance Department and to work as part of a team to ensure an efficient, effective and quality driven service. Previous experience of working in a Finance Office, to include raising orders & processing invoices on a computerised finance system is essential.For informal enquiries please contact Nicola Pearce, Finance Manager,This post is full-time (35 hours per week), fixed term to 8 June 2026 and available immediately.Salary: £25,249 - £26,093 per annum (Grade 3).Appointments to roles at Cardiff University are usually made at bottom of scale unless in exceptional circumstances.This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.Cardiff University offers many excellent benefits, including 40 days annual leave (incl bank holidays), local pension scheme, a cycle to work scheme and other travel initiatives, annual increments within the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.Closing date: 7 September 2025External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply - please check back periodically for details.Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.Post Reference Number20616BRJob DescriptionJob PurposeProvide an administrative service to the School, engaging and completing a range of routine tasks to meet operational and customer service requirements. Providing an efficient and effective customer focused finance service with in the school, ensuring that the school finances are completed in accordance with University's financial regulations.This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.As the biggest university in Wales - and a major employer, with more than 7,000 staff - we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.DUTIES AND RESPONSIBILITIESKey Duties
- Deal with a range of enquiries from internal and external customers in a professional manner, establishing their requirements and adapting the standard responses accordingly.
- Collaborate with others in order to make recommendations for developments of established processes and procedures.
- To act as a point of contact for financial enquiries with in the School Finance office and provide a customer focussed service taking account of the needs of the different customers.
- To initiate, receive, check and/or process all orders (ensuring the correct VAT treatments are applied), process invoices and transfer charges relating to School finance.
- To receive and process overseas travel requests, advances and claims, checking their compliance and cost effectiveness, and make all the necessary travel arrangements, if required.
- To raise sales invoices to external stakeholders and liaise with the Finance Division.
- To carry out a range of reconciliations, such as supplier statements, purchase cards and open orders.
- To be responsible for producing accurate financial reports and input and retrieve ORACLE to budget holders as required.
- Work closely with the Finance team by providing cover for other colleagues, contribute to team meetings, identify new ways of working that improve the service, and then look to share best practice across the School.
- To initiate and maintain contact with relevant suppliers and liaise with the Finance Division as required, specifically resolving discrepancies or problems with orders and invoices.
- To be responsible for cheque and cash banking, process cash receipts and initiate cheque payments including administration of petty cash, ensuring compliance with cash handling procedures.
- To develop, evaluate, maintain and supervise all electronic and other data and filing systems.
- To ensure analysis codes and account codes are used is a consistent way.
- Ensure all practices within the School are fully compliant with the University's financial regulations and procedures.
- Establish working relationships with key contacts to help improve service levels.
- Undertake a variety of administrative duties to support the team and department.
- Gather and analyse data to update administrative systems with accurate information, establishing basic trends and patterns in any data submitted.
- Contribute to the success of the team, leading others through example, and supporting the supervision and management of the team.
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
- Abide by University policies on Health and Safety and Equality and Diversity
- Perform other duties occasionally which are not included above, but which will be consistent with the role.
- Regular one-to-ones with your manager
- An experienced and supportive team around you
- Supporting you through job-relevant training and development that you may require.
- A mentoring scheme
2. Experience of working in an administrative or office environment
3.The ability to set up standard administrative systems and procedures
4. Proficient in using common office IT packages (e.g. MS Office), especially Excel spreadsheets to a high standard
5. Ability to communicate effectively and professionally with a wide range of people, both in writing and verbally
6. Demonstrate a high level of accuracy and attention to detail
7.The ability to work as an effective team member or using your own initiative when providing advice and guidance to other team members where necessary
8. Proven ability to deal with escalated requests for information or service, resolving customer issues where appropriate
9. Ability to plan, prioritise and organise own workload within established time scales with a minimum level of supervision
10. Ability to use initiative in solving problems and responding to queries ensuring compliance with standard procedures and practicesDesirable Criteria1. Experience of working with in Finance environment and using financial systems
2. Experience of working in a Higher Education environment
3. Ability to speak/understand Welsh or a willingness to learn.