Clinical Support Administrator

NHS

  • York
  • £12.60 per hour
  • Permanent
  • Part-time
  • 1 hour ago
Are you looking for a more fulfilling career? One that gives you a sense of achievement knowing that each day you are helping people access the healthcare that they need?If this sounds like you, we have the perfect opportunity for you!We are looking for individuals who to join our Clinical Administration Support Team who:
  • Are enthusiastic and self-motivated
  • Are able to use their initiative
  • Excellent communicators, both written and verbal
  • Are able to listen and empathise
  • Are keen to learn and develop
  • Demonstrate attention to detail
  • Can be flexible and adaptable
  • Are competent with IT
Candidates please note the interviews for this position will be held on 24 September 2025.Main duties of the jobIn the role of Clinical Support Administrator you will receive, assist, and direct patients in accessing the appropriate services or healthcare professionals in a courteous, efficient, and effective way whether this be face to face or over the telephone. You will also undertake a variety of administrative tasks to assist with the smooth running of the practice.In return you will receive:
  • Full induction and training plan
  • Named direct Line Manager
  • Long service rewards
  • Generous holiday entitlement
  • Wellbeing health plan
  • Staff wellbeing group
  • Ride to work scheme
  • Uniform allowance
  • Refreshments
  • Support to develop your skills and career
About usWe are a leading primary care organisation that delivers high quality care from GP practices in York, Hull and Scarborough. Innovative and committed, we are at the forefront of developments within our field. We are well organised and deliver high quality care with a range of friendly and supportive staff.Selection for Interview processIf you are applying through NHS Jobs, you will notice you are asked if you would like a guaranteed interview as part of the Two Tick disability scheme. Whilst this is an admirable government initiative, please be aware we are not signed up to this scheme. This is a question on the NHS jobs application form which is outside of our own control. Our own process ensures we consider candidates on the merit of their application only and we do not ask any questions regarding a disability as part of our selection process.DetailsDate posted03 September 2025Pay schemeOtherSalary£12.60 an hourContractPermanentWorking patternPart-time, Flexible workingReference numberA3172-25-0020Job locationsHaxby & Wigginton Health Centre2 The VillageYorkYO32 2LLNew Earswick SurgeryWhite Rose AvenueNew EarswickYorkYO32 4AGGale Farm SurgeryFront StreetAcombYorkYO24 3BUHaxby Group Practice1 North LaneHuntingtonYorkYO32 9RUThe Old Forge SurgeryThe GreenUpper PoppletonYorkYO26 6EQJob descriptionJob responsibilitiesThe duties and responsibilities to be undertaken may include any or all of the items in the following list.Duties may be varied from time to time under the direction of management, dependent on current and evolving practice workload and staffing levels.
  • Guide all practice staff in the use of read codes.
  • Retrieve records, make note entries, scan and process documents and correspondence in patient medical records
  • Prepare and summarise patients records following business policies and procedures.
  • Administration responsibilities for processing requests for NHS work that is received from third parties and patients.
  • Troubleshoot electronic mail including pathology/laboratory.
  • Responsible for quality data collation and presentation.
  • Deliver clinical audit activities.
  • Undertake systematic, critical analysis of quality medical care.
  • Support focus groups in identifying and targeting patients for assessment and treatment.
  • Collect data for enhanced/additional services.
  • Deliver clinical trials administration.
  • Interrogate data for audit purposes when required.
  • Assist with the patient registration process including temporary residents out of area and immediately necessary treatment following business policies and procedures.
  • Deal with GP2GP processes.
  • Process SystmOne EDI Links on a daily basis.
  • Deal with patient records and deductions appropriately.
  • Oversee staff starter and leaver processes adhering to protocol.
  • Help troubleshoot IT problems and where possible assist with the reporting of any issues or problems with PCs/printers/telephones and networks.
Job descriptionJob responsibilitiesThe duties and responsibilities to be undertaken may include any or all of the items in the following list.Duties may be varied from time to time under the direction of management, dependent on current and evolving practice workload and staffing levels.
  • Guide all practice staff in the use of read codes.
  • Retrieve records, make note entries, scan and process documents and correspondence in patient medical records
  • Prepare and summarise patients records following business policies and procedures.
  • Administration responsibilities for processing requests for NHS work that is received from third parties and patients.
  • Troubleshoot electronic mail including pathology/laboratory.
  • Responsible for quality data collation and presentation.
  • Deliver clinical audit activities.
  • Undertake systematic, critical analysis of quality medical care.
  • Support focus groups in identifying and targeting patients for assessment and treatment.
  • Collect data for enhanced/additional services.
  • Deliver clinical trials administration.
  • Interrogate data for audit purposes when required.
  • Assist with the patient registration process including temporary residents out of area and immediately necessary treatment following business policies and procedures.
  • Deal with GP2GP processes.
  • Process SystmOne EDI Links on a daily basis.
  • Deal with patient records and deductions appropriately.
  • Oversee staff starter and leaver processes adhering to protocol.
  • Help troubleshoot IT problems and where possible assist with the reporting of any issues or problems with PCs/printers/telephones and networks.
Person SpecificationKnowledge/Qualifications/SkillsEssential
  • An excellent standard of written and verbal English. Numerate. Excellent customer service skills. Good administrative and organisational skills. IT literate. Excellent telephony skills and phone manner. Understand and observe strict confidentiality.
Desirable
  • Knowledge of medical terminology. Organisational skills. Experience with office machinery. Some customer service qualification. Skilled in office machinery use.
Competencies/Qualities/AttributesEssential
  • An interest in primary care. Pay attention to detail. Good communication (written and verbal). Work well under pressure. Able to work as a team member. Able to work unsupervised. Able to use own initiative. Be self-motivated. Able to listen and empathise. Hard working and willing. Flexible and adaptable, able to work according to changing need. Enthusiastic. Commitment to personal development.
Physical RequirementsEssential
  • Able to undertake the requirements of the post.
Desirable
  • Reliable. Flexible. Excellent attendance record.
OtherEssential
  • Able to work at the desired times. Flexibility of hours for cover. Good sickness record.
Desirable
  • Car driver/clean licence. Non smoker.
Person SpecificationKnowledge/Qualifications/SkillsEssential
  • An excellent standard of written and verbal English. Numerate. Excellent customer service skills. Good administrative and organisational skills. IT literate. Excellent telephony skills and phone manner. Understand and observe strict confidentiality.
Desirable
  • Knowledge of medical terminology. Organisational skills. Experience with office machinery. Some customer service qualification. Skilled in office machinery use.
Competencies/Qualities/AttributesEssential
  • An interest in primary care. Pay attention to detail. Good communication (written and verbal). Work well under pressure. Able to work as a team member. Able to work unsupervised. Able to use own initiative. Be self-motivated. Able to listen and empathise. Hard working and willing. Flexible and adaptable, able to work according to changing need. Enthusiastic. Commitment to personal development.
Physical RequirementsEssential
  • Able to undertake the requirements of the post.
Desirable
  • Reliable. Flexible. Excellent attendance record.
OtherEssential
  • Able to work at the desired times. Flexibility of hours for cover. Good sickness record.
Desirable
  • Car driver/clean licence. Non smoker.

NHS