Stores Administrative Assistant

Ammanford, Carmarthenshire
£28,766 per year
Permanent
Full-time

1 month ago

Working out of our state-of-the-art 240,000 ft² facility in Carmarthenshire, South Wales, we fabricate more than 1,750 sash windows a week and supply over 3,000 trade customers. Quite simply, we are the largest sash window manufacturer in Europe. We are the only manufacturers of ECOSlide PVC-U sash windows, the leading sash window system on the market. Our PVC-U vertical sliding sash windows provide long lasting durability, making them a truly outstanding addition to any property.The Role:We are seeking a highly organised and detail-oriented Administrative Assistant to join our Manufacturing Stores team. This role is key to ensuring the smooth and efficient operation of our stores department, specifically with material booking and consumable ordering. The successful candidate will be proficient in using Sage 200 or other material booking in systems, have excellent attention to detail, and possess strong communication skills to support our operations.Main Duties and Responsibilities:

Accurately book in materials received from suppliers into the Sage 200 system.
Verify that incoming materials match purchase orders and delivery notes.
Maintain accurate records of stock levels and update the system regularly to reflect material usage.

Consumable Ordering:

Monitor stock levels of consumables (e.g., tools, PPE, Shop floor supplies) and initiate orders when necessary.
Place orders with approved suppliers and ensure timely delivery to prevent production delays.
Manage supplier relationships and assist in resolving any issues with orders or deliveries.

Inventory Management:

Assist with regular stock checks and ensure inventory records in Sage 200 are accurate and up-to-date.
Identify and report any discrepancies in stock levels to the Inventory Manager
Maintain an organised and safe working environment in the stores area.

Documentation and Reporting:

Prepare and maintain purchase orders, receipts, and other relevant paperwork in accordance with company policies.
Ensure compliance with company procedures and industry regulations.

Communication and Coordination:

Coordinate with production and procurement teams to ensure timely availability of materials and consumables.
Provide administrative support to the Inventory Manager as needed.
Respond promptly to internal inquiries regarding stock and order statuses.

Person specification:Qualifications;(Essential)

GCSEs or equivalent, including Mathematics and English

Skills, knowledge and ability:(Essential)

Strong organisational and time management skills with the ability to manage multiple tasks and deadlines.
High attention to detail, ensuring accuracy in data entry and stock tracking
Good communication skills, both written and verbal, to liaise with suppliers and internal teams.
Experience using Excel, for reporting and data management.

Personal characteristics:(Essential)

Proactive and self-motivated with a problem-solving attitude.
Ability to work independently and as part of a team.
Strong work ethic and a commitment to delivering high-quality results.
Adaptability and willingness to take on new tasks as the needs of the department evolve.

Benefits:

Employee discounts platform
Pension
24 days holiday
Free parking
Free fruit

If you like the sound of this role, we would love to hear from you.Please click on the APPLY button to send your CV for this role.Candidates with the relevant experience or job title of; Stores Admin Assistant, Stores Admin Assistant, Office Administrator, Sales Administrator, may also be considered for this role.How can we help?If you have any questions and you would rather chat to a member of our team please email or call us about this role.CV Writing TipsGet helpful tips and tools for writing an awesome CV.Apply for this roleFirst NameLast NameEmailPhone numberCovering letterLinkedIn URLGRPRa class="form-link" href="/privacy/"
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