Maintenance Management Team Administrator

• Position Summary:
• The role will assist the administration team to maintain the company databases / excel workbooks with timely and accurate entry of new and updated client information; and to liaise with our clients and their service providers to arrange site inspections.
• Responsibilities and authority:
• Entering Statutory Inspections details / paperwork/ dates into company database
• Uploading of Audit, PPMs and Various other documentation on the company database
• Issue client reports when requested
• Arranging Statutory Inspections and following up with clients
• Updating and maintaining excel workbooks with client information
• Responding to email enquiries
• Working on Client Web-portals where necessary
• Supporting the Engineering team
• Any other general office administrative / data inputting duties as reasonably directed
• Attend team or Client meetings when required

• Education and Experience:
• GCSE English & Maths, IT grades A-C
• Specific skills, knowledge, competencies and training
• Essential:
• Excellent administrative skills gained from previous, similar positions - including typing / data entry
• Have a good working knowledge of MS Word, Excel and Outlook
• Work well within a team
• Have the ability to organise time, prioritise, multitask and use own initiative
• Must be methodical and thorough with excellent attention to detail
• Be an effective and confident communicator
• Be willing to take on new tasks
• Desirable:
• Experience of minute taking and production, from internal & external meetings

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