Conveyancing Assistant

Gowling WLG

  • Birmingham
  • Permanent
  • Full-time
  • 5 hours ago
Job Category: Legal SupportJob Description:About the role:We have a great opportunity for an individual to join our Plot Sales team as a Conveyancing Assistant in Birmingham. This role focuses on residential property and sits within the plot sales area of the team. You'll be supporting our Conveyancers in managing volume plot sales and residential property acquisitions for house builders and property companies. Your responsibilities will include assisting with transactions, maintaining accurate records, and helping ensure a smooth and efficient process for our clients.The key duties of this role follow as:
  • Issuing transaction documentation - utilising the case management system to generate and issue standard contract and transaction documentation to solicitors and clients within the required timescales together with exchange and completion documentation and correspondence at the relevant stages of a transaction or as and when requested by any member of the team
  • Portal, client management and reporting support - assisting with the building and maintenance of client portals, preparing for sales and purchases arranging documents to be uploaded and downloaded to Worksite from external portals plus any other duties as required by the practice to ensure the clients' requirements are met;
  • File Management - receiving instructions from clients and action accordingly, preparing files for exchange and completion;
  • Administration duties
  • Assisting the Group on all administrative duties as and when required;
  • Arrange meetings, coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related papers/itineraries when required;
  • Arrange photocopying, printing, organising couriers, sending out letters etc;
  • Use effective systems to ensure that both short and long term tasks are completed within required timescales.
  • Stamp Duty Land Tax - submitting online applications for SDLT payments (using Landscape online system) and liaising with fee earners with any queries;
  • Assisting with property searches and enquiries (using Searchflow and Land Registry Portal) and liaison with appropriate authorities.
  • Deeds management - producing deeds audits for clients and auditors, reporting direct to clients. Updating schedules and maintaining complete and accurate records of deeds received and despatched back to clients or third parties as and when required;
  • Finance - creating bill requests, finance forms and completing spreadsheets with financial information. Client reporting including financial data - being a point of contact for clients regarding their portals and portfolios. Supporting conveyancers to prepare statements and clear client account balances from files;
  • Reporting - entering and updating data in spreadsheets for client reporting/updates. (experience of using Microsoft Excel would be an advantage but is not essential);
About you:As part of this team, you'll be working in an inclusive, collaborative, and supportive environment where everyone contributes to the team's ongoing success and growth. While previous experience in a legal setting would be beneficial, it's not essential.The ideal candidate will be calm under pressure and able to manage their workload by prioritising effectively. You'll work closely with others-sometimes within larger project teams-and offer support where needed. Key responsibilities include conducting searches, carrying out research and analysis, and responding to enquiries.Strong communication skills are important, as you'll be engaging with colleagues, clients, agents, and other contacts across various channels including in person, phone, email, and written correspondence. Being proactive and using your initiative to solve problems and resolve queries will help you thrive in this role. You'll also be expected to maintain financial hygiene and use our finance reporting and billing systems confidently.What We Can Offer You:The opportunity to work for a firm which has been recognised as one of the best places to work in the UK and has been ranked by Great Place to Work® for 25 consecutive years.Excellent benefits, including:
  • A hybrid approach to office and remote working.
  • 25 days annual leave, with the option to buy up to a week's extra annual leave
  • Free private medical insurance, and the option to add family members
  • A generous pension allowance
  • Life assurance covering four times your annual salary
  • The chance of a three-month sabbatical every five years
  • Maternity, paternity and adoption leave schemes
  • A range of health and wellbeing programmes
  • State of the art offices, in the heart of Birmingham City Centre, with an onsite restaurant
  • Opportunities to flourish in your role through training and personal development
Equal Opportunities:Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.If you have any queries in relation to this position or would like to see a full job description please contact Meg Astley at#LI-MA1 #LI-HYBRID

Gowling WLG