Assistant Artist Manager

• Develop an understanding of your artists so that over time you can build and cultivate a strong and trusting professional relationship with them, which will be integral to all aspects of your work.
• Administer artist diaries, liaising with a variety of external contacts (including promoters, venues, other artists, and agents) to arrange logistical aspects of all engagements.
• Co-ordinate rehearsal schedules, materials, instrument lists, technical riders, and other requirements.
• Take responsibility for keeping both the current and advance diary up to date for all artists.
• Oversee prompt checking, processing, and filing of contracts.
• Develop understanding of media rights, coordinate agreement of rights with recording companies if necessary.
• Assist with travel and accommodation for artists where necessary, including researching and booking trips, negotiating travel contributions with promoters as and when required, as well as promptly processing visa and work permit arrangements in advance when needed.
• Where necessary, produce detailed schedules for artists and ensure that they have all the required information to fulfil their commitments.
• Work with the finance team to prepare financial paperwork (invoices, statements etc.) and to ensure prompt payments to artists and to Intermusica.
• Support tax applications by initiating and/or assisting where necessary.
• Work with Intermusica's Communications & Marketing department on a variety of promotional materials, keeping clients' pages on the company's website up to date with concert listings, recordings, reviews etc.
• Collaborate with recording companies, local agents, PR agencies to coordinate promotional activity.
• Collaborate with publishers on the details of commissions including delivery deadlines, maintaining commission schedules, drafting, and processing commission contracts, invoicing.

• Attend concerts and industry events on behalf of Intermusica as required.
• Develop and maintain a thorough knowledge of artists' careers and the promoters that we deal with.
• Organise travel/hotel/meetings/concert tickets for Artist Managers as required.
• Assist with general office admin.

• Graduate calibre with prior administrative experience, ideally in an arts/cultural organisation.
• Excellent written and verbal communication, confident speaking on the phone and addressing issues/concerns head-on.
• Resilient and calm under pressure.
• Strong ability to multitask and deal with conflicting priorities in a multi-cultural and frequently fast paced environment.
• Team player who builds trust by being solutions-focused and accountable for their work.
• Works to deadlines and with an excellent eye for detail.
• Proactive and able to demonstrate a positive and flexible approach in demanding situations with high stakes.
• Reliable, conscientious, and highly organised.
• Good IT skills, particularly Microsoft Office.
• Interest in and knowledge of classical music.

• The role would suit someone seeking their second job in the arts.
• Previous experience organising international travel and diary management.
• The role may include working with living composers; an interest in and knowledge of contemporary music and composers would be an advantage.
• Working knowledge of a second language.
• Prior experience of Overture (agency software) and/or CRM systems.

INTERMUSICA