Project Office Administrator- Fixed contract until end of March 2026

• Coordinate administrative activities to ensure smooth office operations
• Visitor Coordination: Booking in visitors & inductions, provide meeting support, and organize lunches
• Break Station Management: replenish break station supplies regularly
• Organizing team events/social gatherings for the Project Team
• Review planned orders, create purchase requisitions, and manage approvals
• Handle banking tasks including monthly statement reconciliation and annual reporting
• Register and distribute project documentation per company procedures
• Liaise with clients, suppliers, and third-party providers
• Ensure compliance with project document numbering systems and maintain historical records via SharePoint or project management tools
• Conduct regular audits to verify record accuracy
• Maintain and update procedural documentation
• Manage office stationery purchases and track disbursements
• Maintain HRIS data (sick leave, vacation, overtime, hours worked) for reporting
• Support recruitment processes including candidate outreach and interview scheduling
• Supporting the client with Administration duties
• Assist employees while maintaining confidentiality
• Support onboarding for new BP UK team members
• Managing Offboarding of BP employees
• New Employee, Blue Projects Induction and IT set up
• Accommodation Coordination: conduct searches and coordinate arrangements for more permanent TEC accommodations, including apartments and houses near the project site
• Handle local HR administrative matters
• Liaise with local administrative authorities when needed

• Bachelor's degree in Business Administration or Economics (preferred)
• 2–3 years of experience in office administration, facility or document management
• Proficient in English
• Experience with large engineering/construction projects is a plus
• Strong documentation and industry awareness
• Excellent communication and presentation skills
• Strategic thinking, flexibility, and organizational skills
• Understanding of organizational roles and structures

• Work in an international environment with clients like Michelin, Kellogg's, Carlsberg, and IKEA
• Annual financial rewards and performance-based salary increases
• Real career growth opportunities within supportive teams
• Friendly and communicative team culture
• Access to Online Learning platforms
• Psychological and well-being services from a trusted provider
• Employee Assistance Program

Blue Projects