Office and Facilities Manager - Hybrid
- Church Gresley, Derbyshire Derby
- £34,000 per year
- Permanent
- Full-time
Responsible to: Head of Compliance & Central Support
Job Location: Travel between offices, as required - Church Gresley / Derby / with potential for hybrid working,
Work Pattern: Monday to Friday, 37.5 hours per weekRole Purpose:The Office and Facilities Manager serves as the lead for the effective and safe running of all premises, ensuring an optimal working environment for all stakeholders including clients and visitors.Main Duties and Responsibilities:Team Management and Administration:Line manage the central administration and reception team, including volunteersRecruit, induct and train new members; conduct 1:1s and proactively monitor performanceSchedule and oversee monthly team meetingsFacilities Management:Oversee the day-to-day running of the offices, ensuring they are clean, secure and well-maintainedArrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliersManage security arrangements including key/fob distribution, alarm systems, and access controlLiaise with landlords as neededMonitor and manage utilities usage, seeking opportunities for cost and energy savingsMaintain accurate records of compliance inspections, incidents, and maintenance reportsHealth & Safety:Ensure a safe and secure environment for all stakeholders and report on risks or areas of concernConduct and maintain risk assessments for all office activities and environments, including outreach venuesCoordinate fire safety procedures, including emergency evacuation plans, fire drills, alarm testing, and related trainingConduct building tours for new startersEnsure Display Screen Equipment (DSE) assessments are completed for all staff and volunteersOversee accident/incident reporting, investigation, and record-keepingProvide H&S induction and ongoing training for staff and volunteersKeep up to date with legislative changes and best practice guidanceEquipment & Asset Management:Manage the issue, return, and record-keeping of organisational equipment, including IT hardware, telecoms, and other toolsMaintain accurate asset registers and inventories for all locationsMonitor stock levels of essential equipment and office supplies, procuring replacements in line with budget approvalsOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.