Ship Secretary / Administrator (ISM Coordinator) for Mitsui Ocean Cruises

V.Crew

  • London
  • Contract
  • Full-time
  • 1 month ago
Ship Secretary / Administrator (ISM Coordinator) for Mitsui Ocean CruisesDepartment: EngineEmployment Type: ContractLocation: ShipboardDescriptionWe are looking for ISM Coordinator ( Ship's Secretary ) for cruise vessel MITSUI OCEAN FUJI, embarkation is ASAP, contract 6 months +/-1, required all valid STCW Certificates ( basic) and Certificates for Passenger vessels as per STCW Reg.V/2Qualification requirements - Administrative skillsLine Manager - MasterKey ResponsibilitiesDuties and Responsibilities:To assist the following with their responsibilities as per V.Ships S&QMS:Additional DutiesThe ISM Coordinator will work closely with the Chief Engineer and Staff Captain for both the Deck and Engine departments. Their duties will include the following:Certificates
  • The organisation and filing of Ships' Certificates and their subsequent inclusion into ShipSure on behalf of the Staff Captain.
ISM
  • Maintaining the signed version of the SMS and ensuring it is kept up-to-date.
  • Maintaining the vessel's electronic filing system as per V-HSSEQ-057 paragraph 3.4.
  • Retention and filing of completed SMS Forms for Deck and Engine departments including but not limited to
  • Permits to Work
  • Contractors Familiarisation forms
  • Collate and send monthly and quarterly SMS reports.
  • Maintain ships' drawings.
HR
  • Assist Staff Captain and Chief Engineer with the administrative aspect of the appraisal process for Deck and Engine Officers and Crew in alignment with V.Ships and Mitsui Ocean Cruises policies.
  • Ordering Uniforms for Deck & Engine Officers where relevant
  • Assist the sign-on/off process of Deck & Engine personnel including but not limited to
  • Ensuring required paperwork is received
Meetings
  • Prepare for, attend and minute meetings as required by Chief Engineer or Staff Captain, including wider company meetings such as management meeting
Inspections
  • Prepare checklists and subsequently administer the following inspections
  • Weekly Captain's inspection
  • Assist Staff Captain and Chief Engineer with the administrative aspect of the ShipSure Inspection Manager module.
Other
  • Administer the Vessel's hotel defects system
  • Attend passenger social events as directed by the Head of Department.
  • Partake in inspections, trainings and meetings as directed by the Head of Department.
  • Other tasks pertaining to departmental operations as directed by Head of Department.

V.Crew