Client Projects Coordinator / Administrator – Fun Architecture Firm. Hybrid – 19754
Adara
- London
- £25,000-30,000 per year
- Permanent
- Full-time
// Are a proactive multitasker who loves making things happen
// Want to be part of a collaborative, supportive team where your ideas truly matterThe Role at a Glance:
Client Projects Coordinator / Administrator
North London Office Based Minimum 1 Day Per Week / Hybrid Working
£25,000 - £30,000
Full Time - Permanent
Hours: 37.5 Hours Per Week, Monday - Friday, 9am - 5pmCulture: Trust, Respect, Shared Success, laugh a lot, Work a lot
Company: A forward-thinking architecture and planning firmYour Background / Skills: Administration, Coordination, Client Support, Customer Service, Stakeholder Management
Skills: Friendly. Great Time management. Organised. Customer focussed. Excellent English oral and written communication.About us:The home of amazing architecture.Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work - we work on some really fun projects. Founded in 2018, our team brings over 20 years of combined experience in planning and design, offering expert guidance to bring our clients' visions to life.We don't just design homes-we redefine them. With a perfect blend of planning expertise and creative vision, we push the boundaries of modern architecture to create spaces that are as functional as they are stunning. Our team is made up of innovators, problem-solvers, and passionate designers who thrive on collaboration and fresh ideas.At Adara, we are more than just architects and planners; we are a team driven by passion, collaboration, and excellence. We cultivate a culture of trust, respect, and shared success, where every team member plays a vital role in shaping the future of our practice. We prioritise quality over quantity, carefully selecting projects that inspire us-challenging yet rewarding designs that push boundaries and spark creativity.If you're looking to be part of a forward-thinking, supportive, and talented team, then look no further!The Opportunity:We are looking for a highly organised and proactive Client Projects Coordinator / Administrator to join our London-based team. This role is central to keeping our projects moving - ensuring smooth communication between clients, architects, planners, and external stakeholders, while managing the day-to-day administration that underpins our success.As the key point of contact for clients, you'll keep them updated on progress, handle queries with professionalism, and provide clear, timely updates. You'll also manage the administrative side of projects - from preparing and sending fee proposals, supporting planners with applications, and processing invoices, to maintaining accurate records and keeping deadlines on track using our CRM systems.Once fully trained, you'll enjoy the flexibility of hybrid working (minimum one day per week in the office) while remaining an integral part of our collaborative team.You'll also play an active role in building client relationships - handling new enquiries, setting up proposals, dispatching documents, and ensuring smooth onboarding. With over 100 live projects on the go, no two days are ever the same - and there's always something exciting to coordinate.Other tasks include:+ Generating and issuing invoices; tracking payments
+ Managing banking and financial transactions
+ Submitting online applications
+ Client communication and updates
+ Vendor coordination and client support
+ Invoice tracking and follow-ups
+ Internal project coordination
+ Scheduling and call coordination
+ Documenting processes and workflows
+ Maintaining centralised knowledge sharing & CRMAbout you:+ 3-5 years of demonstrable office-based experience in a fast-paced environment, showcasing strong administrative and coordination skills
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to efficiently manage documents, spreadsheets, and communications
+ Excellent command of English (both written and spoken) with advanced communication skills to convey information clearly and professionally
+ Exceptional written and verbal communication skills, ensuring clarity and professionalism in client interactions and internal coordination
+ Strong attention to detail and accuracy, with a critical eye for reviewing documents, invoices, and correspondence
+ Excellent interpersonal and relationship-building skills, with a client-focused approach to maintaining strong connections with key clients and service users
+ Ability to work effectively under pressure, managing multiple tasks and deadlines in a dynamic environment
+ Team player with a proactive mindset, capable of working collaboratively while also taking initiative and handling responsibilities independently
+ No prior experience in planning or architecture is required, but a background or interest in the field is a plusSounds like a good fit? Apply here for a fast-track path to our amazing Founder Dominic.Your Experience / Background / Previous Roles May Include:
Administrator, Coordinator, Customer Service, Customer Support, Client Support, Client Success, Office Manager, Team Administrator, Team Coordinator, EA, PA, Executive Assistant, Personal Assistant, Architect Team Assistant.Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
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