Office Coordinator (Part-Time)
- London
- £18.00-21.00 per hour
- Temporary
- Part-time
Location: The Strand, London
Start Date: 9th September (ideal)
Pay Rate: £18-£21 per hour
Hours: Part-Time, 20 hours per week (across 4 days - Monday to Thursday, 9am-1pm or 10am-2pm)
Work Pattern: Fully in-officeAbout the RoleWe are seeking a proactive and highly organised Office Coordinator to join our team on a part-time basis. Acting as the main point of contact for the office, you will ensure smooth day-to-day operations, provide excellent front-of-house support, and assist with office and event coordination. This is a client-facing role that requires independence, reliability, and a flexible approach to business needs.Key Responsibilities
- Manage visitor experience including building access approvals, welcoming guests, and handling deliveries.
- Oversee badge management - distribution, collection, and access.
- Order and manage office supplies (stationery, ergonomic equipment, kitchen provisions, etc.) and groceries.
- Prepare and submit monthly expense reports for all operations expenses.
- Coordinate internal communications regarding office disruptions, notices, and updates.
- Provide support with conference room bookings and calendar scheduling.
- Assist with internal events - communications, catering orders, and on-the-day setup.
- Support office safety, emergency response, and floor warden programmes.
- Manage shipping and receiving - sorting mail, handling incoming deliveries, and organising outgoing shipments.
- Conduct regular floor walks to identify, log, and escalate issues requiring service, repairs, or partner support (IT, Corporate Security).
- Monitor and escalate tickets using the AskREW Jira system.
- Support IT with stock management, equipment testing, and shipments.
- Previous experience in an office coordination, workplace operations, or facilities support role.
- Confident working independently as the main point of contact for the office.
- Strong organisational skills and attention to detail.
- Excellent communication and client-facing skills.
- Flexible, proactive, and able to adapt to changing business needs.
- Comfortable working fully in-office and committed to part-time hours (20 hours per week).