Document Controller
- England Wales
- Permanent
- Full-time
- Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
- Input document data into standard registers, ensuring information is accurate and up to date
- Ensure controlled copies of latest approved documents and drawings are distributed to relevant staff, subcontractors, and suppliers
- Maintain documents and drawings in safe custody, preventing damage or deterioration and ensuring easy traceability
- Maintain project files and control logs as required
- Organise and file document receipts, distribution lists, project documents, and drawings in line with project and corporate naming/numbering procedures
- Issue and receive controlled documentation; log distribution and create electronic transmittals for the project team, clients, and suppliers
- Scan documentation and liaise with external reprographics companies as needed
- Archive, retrieve, and store documents according to company standards and policies
- Check all documentation complies with company formats, templates, and standards
- Support the document control team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover
- Assist with quality checks and audits of document databases, identifying and correcting anomalies
- Support the corporate content management system to ensure continuity of business systems
- Carry out general document control activities such as photocopying, scanning, and quality checking metadata and documents
- Maintain accurate document registers and action lists
- Perform routine administrative tasks including document release, technical query handling, transmittals, and managing the local document library
- Ensure team compliance with document control and numbering procedures
- Act as the focal point for all team document management matters
- Communicate document management issues effectively to the project team
- Provide practical support and first-line training on document management systems and procedures
- Assist in coordinating document control policies, protocols, and practices across the project
- Maintain and organise hard copy document masters in the satellite project library or archives
- Educated to NVQ level or equivalent
- Previous Document Control experience
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Experience setting up and using electronic document management systems
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
- Generous holiday entitlement with the option to buy five days
- Flexible and adaptable working
- Family friendly policies and work/life approach
- Mentoring programmes and continuous learning support
- Contributory pension scheme
- Annual bonus scheme (up to 30%)
- Recognition scheme and long service awards
- Car scheme and Private Medical Insurance (if applicable to role)
- We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.