Document Controller
- Addlestone, Surrey
- Permanent
- Full-time
Job ID: 83706We Elevate... Quality of urban lifeOur elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.Join us as aDocument ControllerYour main responsibilitiesWe are currently recruiting for a Document Controller to join our New Installations Team based in Addlestone. The successful candidate will be responsible for responsible for managing all aspects of document control on Schindler projects in various customer's document control platforms. This is a permanent and full-time role.Duties & Responsibilities:
- Ensure all the documents are correctly transmitted between all the stakeholders within Schindler and the customer
- Responsible for providing the best administrative support to the NI/MOD Sales & Fulfilment departments in the Region
- Ensure compliance with the Fulfilment Plus Process
- Completion of PQQ (Pre-Qualification Questionnaire) to support the Sales Team
- Support in renewing and maintaining business related accreditation and certificates required for conducting NI and MOD businesses in UK and Ireland (from tender stage to handover)
- Possess a customer centric approach when providing support to internal and external customers
- Proactively manage the document control mailbox
- Manage all aspects of document control, including but not limited to: Document upload / download to project websites
- Define protocols based on customer specifications
- Liaise with Schindler Sales Team, Project Managers, Engineering Team and clients (internal and external) to ensure that documentation is issued within the specified time and format
- Create and submit Site Folders, Handover documents, Owner and Maintenance Manuals and other owner documentation
- Create and submit Projects specific Technical Submittals and Deliverables
- Support in renewing and maintaining business related accreditation and certificates required for conducting NI and MOD businesses in UK and Ireland (from tender stage to handover)
- Provide support as necessary to the NI/MOD Administration team
- All employees are required to work in accordance with established Company Occupational Health and Safety policies and procedures to ensure compliance with current UK legal requirements and Schindler Group safety requirements.
- Employees must comply with Company Health & Safety requirements and set a personal example of safe behaviour.
- Employees will be required to contribute to the Company safety objectives, where necessary by maintaining/monitoring current safety systems under their direct control and implementing agreed changes (where applicable) to Schindler Ltd occupational health and safety management system
- Prove experience in document control
- Proficient in MS Office and general computer usage
- Team working skills
- High attention to detail
- Flexible and proactive
- Tidy and ordered working practices
- Ability to work well under pressure
- Will have the necessary self-motivation and time management skills to ensure that due dates for multiple projects and other tasks are met simultaneously
- Join our purpose-driven organization. Help shape an industry in which two billion people rely on our products and services every day.
- Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
- Thrive in a diverse and supportive culture. Through local and global initiatives, we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.
Discover more on .At Schindler Group we value inclusion and diversity, and practise equity to create equal opportunities for all. We endeavour that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, colour, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability.Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.We Elevate