HR Admin (Fixed term)

Cyden

  • Swansea
  • £12.82 per hour
  • Contract
  • Full-time
  • 8 days ago
FIXED TERM FOR AN INITIAL 3 MONTH PERIOD - 24 HOURS /WEEK MON-THURSOverall job purpose:As a Fixed-Term HR Administrator, you will provide key administrative support to the People & Culture team, with a particular focus on recruitment processes and HR documentation. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting the coordination and smooth operation of HR functions. You will assist in maintaining accurate records, supporting onboarding activities, and ensuring an excellent experience for candidates and employees alike.Key Responsibilities:Recruitment Administration:
  • Coordinate job postings across various platforms and maintain accurate records.
  • Schedule interviews and liaise with candidates and hiring managers.
  • Prepare recruitment-related documentation including offer letters and contracts.
  • Support onboarding activities, such as pre-employment checks, induction scheduling, and preparing welcome packs.
General HR Administration:
  • Maintain and update employee records in HR systems, ensuring data accuracy and compliance with GDPR.
  • Prepare HR documentation such as policy letters, changes to terms, and leaver administration.
  • Provide day-to-day administrative support for HR processes and initiatives.
Compliance and Record Keeping:
  • Ensure proper documentation and filing of recruitment and employee-related records.
  • Support preparation of reports and audits as needed.
  • Monitor and manage shared HR inboxes, ensuring timely and professional responses.
Stakeholder Support:
  • Act as a first-line point of contact for routine HR and recruitment queries.
  • Support the wider People & Culture team in ad-hoc projects or initiatives.
These tasks are not intended as an exhaustive list of the post holder’s duties. The post holder is expected to carry out any reasonable request as deemed appropriate by their Line Manager to support business needs. Specific responsibilities and authorities are defined in procedures relevant to the role.Key Objectives/KPIs:· Provide accurate and timely recruitment administration.· Maintain high-quality employee records and HR documentation· Ensure effective coordination of onboarding and candidate experience.· Uphold compliance and confidentiality across all HR processes.· Demonstrate flexibility and teamwork in supporting broader HR functions.List All Required Experience/ Skills:Essential
  • Previous experience in an HR administrative or recruitment support role.
  • Strong organisational skills with excellent attention to detail.
· Confident using HRIS and MS Office applications (e.g., Word, Excel, Outlook).Desirable· Experience coordinating recruitment campaigns or working with Applicant Tracking Systems (ATS).· Exposure to HR practices within a fast-paced or regulated environment.List All Required Education/ Qualifications/ Training:Essential
  • N/A
Desirable
  • CIPD Level 3 Qualified or working towards a relevant HR Qualification
  • Degree in Human Resources, Business Administration or related field.

Cyden