Medical Deployment Assistant (XN03)

NHS

  • Leeds
  • £24,937-26,598 per year
  • Permanent
  • Full-time
  • 4 hours ago
We have an exciting opportunity to recruit a permanent Medical Deployment Assistant.The successful candidate will be based in the Medical Deployment Team supporting the Trusts Clinical Service units with the deployment of substantive and bank resident doctors.The team is responsible for the administration and data quality of Rostering systems along with Bankstaff, Allocate, Employee Online and LMS. A key part of this role is to provide eRostering support across the Trust and to support clinical areas in achieving their business objectives through the fair, effective management, and deployment of medical staff and by working in line with the Resident Doctor Contract on Healthroster.The post holder will need to have the ability to work as part of a team or independently, be able to effectively prioritise and organise their own workload, have a positive attitude to maintaining high standards, be an effective communicator and have an eye for detail and accuracy.Expected Shortlisting Date18/09/2025Planned Interview Date29/09/2025Main duties of the jobAs a Medical Deployment Assistant, you will work to effectively manage and maintain the Trusts erostering system alongside a team of Medical Deployment Officers. This will include managing rota gaps, facilitating and updating swaps, recording absence and sickness and booking internal bank and external agency doctors.About usTHE LEEDS WAY VALUESOur values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:Patient-centeredCollaborativeFairAccountableEmpoweredAll our actions and endeavours will be guided and evaluated through these values.Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.DetailsDate posted04 September 2025Pay schemeAgenda for changeBandBand 3Salary£24,937 to £26,598 a yearContractPermanentWorking patternFull-time, Flexible workingReference numberC9298-HMR-0114Job locationsSt. James's University HospitalBeckett StreetLeedsLS9 7TFJob descriptionJob responsibilitiesWe have an exciting opportunity to recruit a permanent Medical Deployment Assistant.The successful candidate will be based in the Medical Deployment Team supporting the Trusts Clinical Service units with the deployment of substantive and bank resident doctors.The team is responsible for the administration and data quality of Rostering systems along with Bankstaff, Allocate, Employee Online and LMS. A key part of this role is to provide eRostering support across the Trust and to support clinical areas in achieving their business objectives through the fair, effective management, and deployment of medical staff and by working in line with the Resident Doctor Contract on Healthroster.The Medical Deployment Assistant works closely with the Medical Deployment Officers and Senior Medical Deployment Officer to cover gaps within the resident doctor medical rotas.This involves advertising out gaps by methods such as text messages, emails and phone calls.The Medical Deployment Assistant is required to book agency and bank locum doctors into these resident doctor vacancies.The post holder is also required to work closely with our Master Vendor Holt by raising and completing agency job requests and reviewing/finalising agency timesheets.In addition to this the Medical Deployment Assistant is required to support the resident doctors by accurately updating the erostering system for absences, swaps, leave and training.The post holder will need to have the ability to work as part of a team or independently, be able to effectively prioritise and organise their own workload, have a positive attitude to maintaining high standards, be an effective communicator and have an eye for detail and accuracy.The post holder will be required to contribute to a mixed working pattern that involves on-site and off-site work, early shifts, late shifts and bank holidays. Job descriptionJob responsibilitiesWe have an exciting opportunity to recruit a permanent Medical Deployment Assistant.The successful candidate will be based in the Medical Deployment Team supporting the Trusts Clinical Service units with the deployment of substantive and bank resident doctors.The team is responsible for the administration and data quality of Rostering systems along with Bankstaff, Allocate, Employee Online and LMS. A key part of this role is to provide eRostering support across the Trust and to support clinical areas in achieving their business objectives through the fair, effective management, and deployment of medical staff and by working in line with the Resident Doctor Contract on Healthroster.The Medical Deployment Assistant works closely with the Medical Deployment Officers and Senior Medical Deployment Officer to cover gaps within the resident doctor medical rotas.This involves advertising out gaps by methods such as text messages, emails and phone calls.The Medical Deployment Assistant is required to book agency and bank locum doctors into these resident doctor vacancies.The post holder is also required to work closely with our Master Vendor Holt by raising and completing agency job requests and reviewing/finalising agency timesheets.In addition to this the Medical Deployment Assistant is required to support the resident doctors by accurately updating the erostering system for absences, swaps, leave and training.The post holder will need to have the ability to work as part of a team or independently, be able to effectively prioritise and organise their own workload, have a positive attitude to maintaining high standards, be an effective communicator and have an eye for detail and accuracy.The post holder will be required to contribute to a mixed working pattern that involves on-site and off-site work, early shifts, late shifts and bank holidays.Person SpecificationAdditional RequirementsEssential
  • Ability to communicate effectively
  • Ability to use Microsoft Office software and other computer-based systems
  • Ability to prioritise own workload, work towards and meet challenging timescales as set by others
  • Good telephone manner
Desirable
  • Have a working knowledge of medical staffing employment practice and Resident Doctor Contract 2016
  • Understanding of data protection principles
ExperienceEssential
  • Previous data input /clerical experience
  • Understanding of Occupational Groups/Professions gained by experience.
Desirable
  • Knowledge of e-rostering or related bank/agency systems Knowledge of ESR
QualificationsEssential
  • 5 GCSE A* - C Including Maths and English
Person SpecificationAdditional RequirementsEssential
  • Ability to communicate effectively
  • Ability to use Microsoft Office software and other computer-based systems
  • Ability to prioritise own workload, work towards and meet challenging timescales as set by others
  • Good telephone manner
Desirable
  • Have a working knowledge of medical staffing employment practice and Resident Doctor Contract 2016
  • Understanding of data protection principles
ExperienceEssential
  • Previous data input /clerical experience
  • Understanding of Occupational Groups/Professions gained by experience.
Desirable
  • Knowledge of e-rostering or related bank/agency systems Knowledge of ESR
QualificationsEssential
  • 5 GCSE A* - C Including Maths and English

NHS