Commercial Property Legal Secretary
- Coventry
- £25,000-30,000 per year
- Permanent
- Full-time
- Provide comprehensive secretarial and administrative support to the commercial property team, including property solicitors and fee earners.
- Prepare and assist with commercial property documents, contracts, leases, reports, and correspondence in accordance with legal standards.
- Manage digital dictation, audio typing, and the production of legal documents to a high level of accuracy and confidentiality.
- Coordinate and book appointments, manage diaries, schedule meetings, and arrange conference calls for the property team.
- Liaise directly with clients, agents, lenders and third parties, maintaining a high standard of customer service at all times.
- Assist with the submission of Land Registry applications, Companies House filings, and completion of SDLT forms when required.
- Open and close files, ensure all documentation is filed correctly, and update records using the firm’s case management system.
- Monitor deadlines, chase outstanding documents, and proactively support the property department to ensure smooth and timely completion of matters.
- Contribute positively to the commercial property team, fostering a culture of collaboration, efficiency, and exceptional client care.
- Previous experience as a legal secretary, preferably within a commercial property or real estate legal team.
- Excellent administrative and organisational skills with the ability to prioritise tasks and manage workload efficiently.
- Strong written and verbal communication skills, able to present information clearly and professionally to colleagues and clients.
- High level of attention to detail and accuracy when preparing legal documents and correspondence.
- Proficient in Microsoft Office, digital dictation systems, and legal case management software.
- Proactive approach to problem solving, with the ability to work both independently and as part of a close-knit team.
- Committed to maintaining confidentiality and compliance at all times.
- A positive attitude and a willingness to contribute to a collaborative and supportive working environment.
- Be part of a forward-thinking firm renowned for its supportive, team spirit, learning culture and investment in its people.
- Work closely with expert commercial property solicitors on a variety of challenging and interesting property matters.
- Real opportunities for skill enhancement, training, and ongoing career development in the legal sector.
- Enjoy a modern office environment, competitive salary, and excellent benefits.
- Rewarding and stable role with the chance to make a difference in a busy commercial property law department.