Rota Coordinator
- Harrogate, North Yorkshire
- £27,485-30,162 per year
- Permanent
- Full-time
- Develop and maintain a comprehensive rota schedule for junior and middle grade doctors.
- Ensure adequate staffing levels to provide 24/7 coverage, taking into account hospital guidelines and junior doctor working time regulations.
- Coordinate annual leave requests and ensure shifts are evenly distributed among team members.
- Act as primary point of contact for junior and middle grade doctors regarding rota changes, shift swaps and leave requests.
- Collaborate with senior management staff, senior and junior medical staff and administrative personnel to ensure effective communication and coordination.
- Stay up to date with relevant employment laws, guidelines and regulations to ensure the rota adheres to legal requirements.
- Monitor working hours to prevent fatigue and ensure compliance with working time directives.
- Address scheduling conflicts and emergencies promptly to minimise disruptions in patient care.
- Work with colleagues to resolve staffing shortages and facilitate appropriate cover.
- Anticipate problems and autonomously resolve situations expediently.
- Maintain accurate records of rota schedules, shift swaps and leave requests.
- Generate reports to track junior doctors' working hours and rota compliance.
- A supportive culture so colleagues can bring their whole selves to work.
- Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
- Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.
- Due to high levels of interest, posts may close early if we reach a sufficient number of applications
- Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
- Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
- A levels/NVQ 3 or equivalent level of experience in an administrative environment.
- IT qualification
- Leadership qualification
- Staff supervision, leadership, development and motivation
- Managing sickness absence, annual leave and prioritising workload
- Setting up and working with monitoring systems including staff appraisals
- Previous NHS Experience
- Dealing/communicating regularly with different cohorts of staff groups
- Human Resources experience
- Hospital administrative experience
- Previous experience of managing rota's
- Proficient in using Microsoft packages, including excel
- Knowledge of NHS policies and procedures
- Knowledge of medical workforce regulations and working time directives
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to adapt to changing circumstances and prioritise tasks effectively.
- Strong problem-solving abilities and adaptability to handle scheduling conflicts and emergencies.
- Ability to maintain accurate records and generate reports
- Prioritisation skills to ensure efficient rota management.
- Ability to collaborate effectively with departments heads, senior medical staff and administrative personnel to facilitate communication and coordination.
- Ability to use own initiative and ability to work with limited supervision
- Commitment to maintaining high standards of patient care and understanding the impact of effective rota coordination on the quality of care provided.
- A levels/NVQ 3 or equivalent level of experience in an administrative environment.
- IT qualification
- Leadership qualification
- Staff supervision, leadership, development and motivation
- Managing sickness absence, annual leave and prioritising workload
- Setting up and working with monitoring systems including staff appraisals
- Previous NHS Experience
- Dealing/communicating regularly with different cohorts of staff groups
- Human Resources experience
- Hospital administrative experience
- Previous experience of managing rota's
- Proficient in using Microsoft packages, including excel
- Knowledge of NHS policies and procedures
- Knowledge of medical workforce regulations and working time directives
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to adapt to changing circumstances and prioritise tasks effectively.
- Strong problem-solving abilities and adaptability to handle scheduling conflicts and emergencies.
- Ability to maintain accurate records and generate reports
- Prioritisation skills to ensure efficient rota management.
- Ability to collaborate effectively with departments heads, senior medical staff and administrative personnel to facilitate communication and coordination.
- Ability to use own initiative and ability to work with limited supervision
- Commitment to maintaining high standards of patient care and understanding the impact of effective rota coordination on the quality of care provided.