Facilities Co-Ordinator

• Coordinate the facilities for the firm across four offices
• Arrange for regular maintenance of equipment and internal systems (e.g. heating systems , alarms ,security cameras)
• Keep track of regular and ad-hoc facility expenses
• Assist the HR Manager with managing facilities budgets
• Liaising with contracts and Suppliers
• Ordering office equipment
• Assist with team moves and office relocations
• Manage the stock of office , stationary and kitchen supplies
• Liaising and coordinating with external contractors and suppliers
• Compare costs and benefits when evaluating new suppliers
• Maintain an update contacts list of external suppliers
• Ensure compliance with health and safety regulations and fire safety including weekly alarm testing
• Attend the office out of hours on an ad hoc basis when services cannot be completed during office hours

• Previous facilities coordination experience desirable within a Law firm or professional services environment
• Understanding of safety regulations in offices
• Excellent written and verbal communication skills essential
• Excellent organisation and time management
• High sense of urgency and ability to work to deadlines
• Must be able to remain calm under pressure
• A pro- active ,professional and friendly attitude
• Be comfortable in dealing with staff at all levels
• Hours Monday - Friday 9.00am - 5.00pm

• 25 days annual leave plus Bank Holidays
• Pension
• Private Health
• Death in service
• Parking
• Friendly office environment
• Hours Monday to Friday 9.00am - 5.00 pm
• Full driving license essential

JS Legal Recruitment