Maintenance Administrator

• Raise and process Purchase Orders (POs), liaising with suppliers on pricing, delivery, and terms.
• Receive and inspect incoming goods – ensuring proper storage and accurate inventory updates.
• Run routine stock checks and maintain orderly, up-to-date inventory records.
• Handle supplier communication, including negotiating terms and scheduling deliveries.
• Assist in maintaining filing systems – both digital and physical.
• Support with data entry, report generation, and updating maintenance records and databases.
• Prepare and submit regular reports (e.g., stock levels, order statuses).
• Other general administrative duties: answering phones, managing emails, arranging meetings, printing, scanning, etc.
• Demonstrate initiative by identifying opportunities to streamline administrative tasks and workflows.

• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (especially Excel and Word) and confident with digital filing systems.
• Effective communicator – both written and verbal.
• Self-starter with the ability to work independently and as part of a team.
• Quick learner, adaptable, and eager to develop new skills.
• Maintenance knowledge is desirable but not essential; willingness to learn technical lingo a plus.

• High school diploma (or equivalent) required; further qualifications are a bonus.
• Prior experience in an administrative or operations support role preferred, particularly in procurement, inventory, or vendor coordination.
• Familiarity with raising POs or managing stock would be a distinct advantage.

• Initiative-driven, dynamic, and resourceful.
• Reliable, punctual, and able to manage competing priorities.
• Discreet with confidential information and professional in all interactions.

AM2PM