Office Coordinator

• Office Administration: Maintain an organised and well-resourced workspace. Manage supplies, ensure health and safety procedures are upheld, and keep daily operations running efficiently.

• Operations Support: Oversee the full process for service and project activities-from order receipt to invoicing. This includes routine service scheduling, remedial works coordination, and assisting with project delivery. Support sales activities by preparing and sending quotations, following up on leads, validating and processing purchase orders, liaising with customers and suppliers, coordinating with field staff and subcontractors, ordering materials, monitoring deliveries, and managing service documentation.

• Facilities Oversight: Coordinate building maintenance, manage relationships with contractors, and ensure all equipment is operational to create a safe and productive workspace.

• Front-of-House Duties: Act as the first point of contact for all telephone, email, and in-person enquiries, providing a professional and welcoming experience for visitors and colleagues.

• Scheduling: Scheduling engineers, managing their diaries, booking and allocating their jobs, arranging appointments.

• Strong organisational skills with the ability to manage multiple priorities.

• Excellent communication and stakeholder engagement skills.

• Previous experience within scheduling is desired but not essential.

• Proactive, solution-oriented approach with the ability to remain calm under pressure.

• Confident in managing challenging situations when required.

• Capable of working independently and taking the lead when necessary.

• Previous experience in office administration is advantageous.

• Competent in Microsoft Office applications (Word, Excel, Outlook, Teams).

• Full UK driving licence required.

Adecco