X2 ADMIN OFFICERS BELFAST CITY CENTRE IMMEDIATE START
- Belfast
- Temporary
- Full-time
– Management of Content Manager records for all employers and participants
– Extracting the online employer applications from Citizen Space
– Assessment of the applications using a checklist to populate a decision template.
– Issue of acceptance or rejection letters to employers
– Populate and issue Letter of Offer (legal document) with bank details form and information packs to employers, monitoring their return and issue of follow-up reminders if necessary.
– Acknowledge receipt of Letter of Offer and issue of Vacancy details form via Citizen space to Employers. Monitor responses and follow up if required.
– Preparation and upload details of job opportunities to JobApplyni and follow up when required to re-advertise vacancy.
– Processing of bank account details forms on Account NI
– Administrative support in gathering management information to check for eligibility of participant
– Issue of Start notification hand offs to Jobs & Benefits Colleagues in 35 offices
– Assessment and approval of Training plans for each participant
– Creation of monitoring reviews “To-do's” on ELMS system and follow up with Work Coaches
– Conducting monitoring reviews with employers (up to 3 per employer per participant)
– Conducting monitoring reviews with participants when required (up to 3 per participant)
– Processing of payments to employers on Account NI for start-up grants and monthly payslips
– Administration of ad-hoc enquiries from employers and Work Coaches by email
– Issue of evaluation surveys to young people/employers and monitoring their return
– Collation of outcomes and destination data for each participant
– Day to day management of the JobStart team Mailbox
– Other administrative duties as requiredEssential Criteria applicants must have:
- 5 GCSE's including maths and English (Proof of certs required)
- Excellent IT skills, including use of Microsoft Word and Excel.
- Excellent communication skills.