Accounts Payable Specialist
- London
- Permanent
- Full-time
- Monitoring AP mailboxes, ensuring timely processing of the invoices in purchase ledger
- Reminding the departments to receipt purchase orders
- Ensuring invoices are matched with purchase orders and correctly coded
- Checking invoices meet VAT recovery criteria
- For non-PO invoices ensure the correct coding and approval per the matrix of authority
- Resolving supplier and internal queries promptly and professionally
- Assisting with weekly BACs payment runs
- Performing reconciliations of Supplier accounts
- Managing new suppliers' registration requests
- Keeping suppliers master file up to date
- Auditing expense claims in Oracle Expense Module, validating against expenses policy
- Checking the recoverable VAT is supported by expense receipts
- Respond to queries from employees and follow up where required or escalate queries with senior management
- Conduct reconciliation of the corporate card transactions by the card holders and follow up on the outstanding claims
- Support Procurement and Departments with the purchase order related queries
- Assist with the monthly reporting and budget reviews, ensuring timely and reliable information is available to the FP&A and Accounting teams
- Business partner with departments and assist with the review of the spend
- Support the Accounting team with any other ad hoc duties
- Working with the Procurement Regional Team to continually improve P2P processes in Europe Regional Office
- Experience working in accounts payable, with a focus on reviewing and processing a high volume of invoices and expense claims
- Experience in Oracle Fusion
- Knowledge of VAT
- AAT qualified or part qualified is desirable
- Computer literate with proficient Excel skills
- Ability to build and maintain relationships with internal and external stakeholders