Administrator (QOF)

NHS

  • Banbury, Oxfordshire
  • £25,000 per year
  • Permanent
  • Part-time
  • 7 days ago
To provide expertise in the maintenance of specific databases that support the business and clinical applications. Including reporting, data input and data output. You will need to be able to work independently and be part of a team that covers varied tasks. You will need to review medical records and ensure they are accurate.This vacancy is part time, 16 hours per week.Previous applicants need not apply. The listing may close early if sufficient applications are received.Main duties of the job
  • Clinical Coding & Data Quality
  • Reporting & Searches
  • Template & System Management
  • CQRS & QOF Support
  • Team Support & Training
About usPML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010DetailsDate posted27 August 2025Pay schemeOtherSalary£25,000 a year FTE, Starting SalaryContractPermanentWorking patternPart-timeReference numberE0176-25-0036Job locationsBanbury Cross Health CentreSouth Bar StreetBanburyOxfordshireOX16 9ADJob descriptionJob responsibilities
  • Ensure EMIS Web clinical coding is correct and any changes are updated accurately and in a timely manner.
  • Run reports and carry out searches as requested by the Management team and doctors
  • Create and maintain crib sheets showing correct procedure and standards.
  • Managing templates to ensure data entry by users is easy and accurate
  • Completing all CQRS entries in line with enhanced services and other CQRS submissions as required by the relevant authorities.
  • Ensure data is relevant, accurate and informative for patients. Ensuring data is also compliant and meets the requirements of governance and NHS guidelines.
  • Support other team members as needed.
  • Train staff in areas you have expertise in as requested to ensure continuity of tasks completed.
  • Clinical coding from various input sources e.g. Docman letters to support Quality Outcomes Framework (QOF) requirements.
  • Run and create searches in EMIS for QOF and research activity.
  • Working with QOF team to book patients into appointments for reviews ensuring information correctly updated in EMIS.
  • Running regular reports to ensure records are accurate and income maximised. Reviewing existing searches to ensure they are checking for the latest coding and creating / amending searches as needed.
  • Liaising with other members of the management team to ensure best practice is followed e.g. use of templates and highlight when this is not happening.
  • Working on adhoc requests from Team Manager.
Job descriptionJob responsibilities
  • Ensure EMIS Web clinical coding is correct and any changes are updated accurately and in a timely manner.
  • Run reports and carry out searches as requested by the Management team and doctors
  • Create and maintain crib sheets showing correct procedure and standards.
  • Managing templates to ensure data entry by users is easy and accurate
  • Completing all CQRS entries in line with enhanced services and other CQRS submissions as required by the relevant authorities.
  • Ensure data is relevant, accurate and informative for patients. Ensuring data is also compliant and meets the requirements of governance and NHS guidelines.
  • Support other team members as needed.
  • Train staff in areas you have expertise in as requested to ensure continuity of tasks completed.
  • Clinical coding from various input sources e.g. Docman letters to support Quality Outcomes Framework (QOF) requirements.
  • Run and create searches in EMIS for QOF and research activity.
  • Working with QOF team to book patients into appointments for reviews ensuring information correctly updated in EMIS.
  • Running regular reports to ensure records are accurate and income maximised. Reviewing existing searches to ensure they are checking for the latest coding and creating / amending searches as needed.
  • Liaising with other members of the management team to ensure best practice is followed e.g. use of templates and highlight when this is not happening.
  • Working on adhoc requests from Team Manager.
Person SpecificationExperienceEssential
  • Used multiple systems and able to learn multiple systems including electronic clinical record systems
Desirable
  • Experience of working within a primary care health service environment
  • Experience of working with healthcare systems and databases such as EMIS.
  • Familiarity with clinical coding
  • MS Excel experience (sort, filter, formulas, pivot table, VLOOKUP)
OtherEssential
  • Self-motivated
  • Hardworking
  • Supportive
  • Ability to follow processes
Skills and knowledgeEssential
  • Ability to handle confidential information
  • Good attention to detail and accurate data entry
  • Good problem-solving skills and ability
  • Good written and verbal communication skills
  • Ability to interrogate / analyse data
  • Ability to read and understand multiple service specifications and apply it to ensure accurate submissions completed within deadlines
Desirable
  • Use EMIS to run searches and reports
QualificationsEssential
  • GCSE in English and Maths or equivalent
Person SpecificationExperienceEssential
  • Used multiple systems and able to learn multiple systems including electronic clinical record systems
Desirable
  • Experience of working within a primary care health service environment
  • Experience of working with healthcare systems and databases such as EMIS.
  • Familiarity with clinical coding
  • MS Excel experience (sort, filter, formulas, pivot table, VLOOKUP)
OtherEssential
  • Self-motivated
  • Hardworking
  • Supportive
  • Ability to follow processes
Skills and knowledgeEssential
  • Ability to handle confidential information
  • Good attention to detail and accurate data entry
  • Good problem-solving skills and ability
  • Good written and verbal communication skills
  • Ability to interrogate / analyse data
  • Ability to read and understand multiple service specifications and apply it to ensure accurate submissions completed within deadlines
Desirable
  • Use EMIS to run searches and reports
QualificationsEssential
  • GCSE in English and Maths or equivalent

NHS