Personal Assistant
- Birmingham
- Temporary
- Full-time
We are seeking a highly organized and detail-oriented Temporary Personal Assistant to provide short-term administrative and organizational support to executive leadership or other organizational professionals. This role requires adaptability, polished communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience in administrative support and excel at maintaining confidentiality.Key Responsibilities:
- Calendar Management: Coordinate and manage executive calendars, schedule appointments, and organize meetings
- Travel Arrangements: Book flights, accommodations, and transportation as needed for business travel.
- Email and Correspondence: Monitor, prioritize, and respond to emails and other communications on behalf of the supported individual(s).
- Event Planning: Arrange logistics for meetings, conferences, or events, including venue setup, catering, and technology support for virtual meetings
- Document Management: Assist with drafting, editing, formatting, and filing documents to support executive or office functions.
- Expense Reporting: Track and submit expense reports in a timely manner, ensuring compliance with company policies.
- Office Support: Perform general administrative tasks, such as answering phones, managing office supplies, and ensuring smooth daily operations.
- Workflow Coordination: Work collaboratively with other departments, including Office Facilities and Operational Administration, to ensure efficient processes.
- Confidentiality: Maintain the highest standards of discretion when handling sensitive information.
- Proven experience in administrative or personal assistant roles.
- Comfortable working on a temporary or contract basis.
- Exceptional organizational skills and attention to detail.
- Strong interpersonal and communication skills.
- Proficiency in office software and tools for digital collaboration.
- Ability to work independently and adapt to new environments and tasks quickly.
- Experience working with executives or senior leadership teams.
- Knowledge of travel booking platforms and expense reporting systems.
- Familiarity with events planning or project management tasks.