Medical Secretary

NHS

  • East Grinstead, West Sussex
  • £27,485-30,162 per year
  • Permanent
  • Part-time
  • 9 days ago
An excellent opportunity has arisen for the role of Medical Secretary within our busy Histopathology Department at the Queen Victoria Hospital (QVH)! We are seeking a friendly, motivated, and organised individual to join our team, working full-time hours to support our Medical Secretaries, Biomedical Scientists and Consultant Histopathologist's.This is an exciting opportunity to support a dynamic team and make a real difference in the patient experience. As a key part of the administrative team, you will play a vital role in ensuring the smooth running of day-to-day operations.The Histopathology Department provides a routine histology and frozen section service for the trust. The trust is the regional centre for Maxillofacial, corneoplastic and plastics/burns surgery. In addition the department also receives specimens from out-lying plastic outpatients, Maxillofacial clinics and local dental practitioners. In total approximately 20,000 cutaneous, soft tissue, head and neck and corneoplastic surgical specimens are processed by the department by annum,This is a fantastic chance to contribute to meaningful service development while gaining experience in a fast-paced and supportive environment. If you are proactive, detail-oriented, and passionate about supporting high-quality patient care, we would love to hear from you.Main duties of the jobAttached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.Responsible for a variety of tasks that assist in the smooth operation of the laboratory in order to deliver a specialised diagnostic service contributing to the clinical care of the patient. This will include typing up clinical information, reports, assistance with packaging and sending away of referral cases, MDT preparation, retrieval of tissue slides and blocks, request form filing and typing of supplementary forms.You must possess good organisational skills and be able to work as part of a team as well as under your own initiative. The work is interesting and varied and the emphasis is on accuracy and attention to detail. Full training will be given.About usRated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.DetailsDate posted26 August 2025Pay schemeAgenda for changeBandBand 4Salary£27,485 to £30,162 a year per annumContractPermanentWorking patternPart-timeReference number276-7400785-AFcJob locationsQueen Victoria HospitalHoltye RoadEast GrinsteadRH19 3DZJob descriptionJob responsibilitiesMain Duties and Responsibilities:-To assist with the smooth daily running of the Histology administration services and work to prioritise and manage the workload.-Accurately enter data from histology request forms onto the laboratory computer system when required by secretaries.-Filing of request forms.-Retrieval and filing of blocks and slides from lab/store as required-Responsible for preparation and packaging of referral slides/blocks for despatch to other laboratories/ reference centres.-Responsible for receiving/signing back in of slides/blocks.-Responsible for typing up of clinical details after dissection.-Responsible for confirming frozen section bookings and updating diary with any cancellations-Responsible for typing Histopathology reports into the pathology computer system.-Responsible for dealing with email requests.-Responsible for preparing reports for MDT.-Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.-Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist-Respond appropriately to enquiries from medical staff, secretaries and patients as to results of test-Arranging deliveries and packaging cases to be sent for outsourcing to Consultants as other hospitals.-Dealing with Consultant requests for additional work via email, ensuring laboratory staff are aware.- This list is not exhaustive.Job descriptionJob responsibilitiesMain Duties and Responsibilities:-To assist with the smooth daily running of the Histology administration services and work to prioritise and manage the workload.-Accurately enter data from histology request forms onto the laboratory computer system when required by secretaries.-Filing of request forms.-Retrieval and filing of blocks and slides from lab/store as required-Responsible for preparation and packaging of referral slides/blocks for despatch to other laboratories/ reference centres.-Responsible for receiving/signing back in of slides/blocks.-Responsible for typing up of clinical details after dissection.-Responsible for confirming frozen section bookings and updating diary with any cancellations-Responsible for typing Histopathology reports into the pathology computer system.-Responsible for dealing with email requests.-Responsible for preparing reports for MDT.-Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.-Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist-Respond appropriately to enquiries from medical staff, secretaries and patients as to results of test-Arranging deliveries and packaging cases to be sent for outsourcing to Consultants as other hospitals.-Dealing with Consultant requests for additional work via email, ensuring laboratory staff are aware.- This list is not exhaustive.Person SpecificationQualificationsEssential
  • Level 4 education (A level/Diploma
  • Specialist knowledge within field
Desirable
  • Evidence of further education
ExperienceEssential
  • NHS Healthcare experience
  • Histopathology experience
  • NHS admin experience
Desirable
  • Experience with digital dictation
KnowledgeEssential
  • Good working knowledge of microsoft office
  • Basic knowledge of medical terminology
  • Knowledge of NHS structure and priorities
Desirable
  • Understanding of clinical governance
  • Knowledge of budget and financial procedures
SkillsEssential
  • Excellent interpersonal and communication skills both verbal and written
  • Able to communicate effectively with staff of all grades
  • Excellent organisational skills
  • Ability to support colleagues and work effectively as part of a team
Person SpecificationQualificationsEssential
  • Level 4 education (A level/Diploma
  • Specialist knowledge within field
Desirable
  • Evidence of further education
ExperienceEssential
  • NHS Healthcare experience
  • Histopathology experience
  • NHS admin experience
Desirable
  • Experience with digital dictation
KnowledgeEssential
  • Good working knowledge of microsoft office
  • Basic knowledge of medical terminology
  • Knowledge of NHS structure and priorities
Desirable
  • Understanding of clinical governance
  • Knowledge of budget and financial procedures
SkillsEssential
  • Excellent interpersonal and communication skills both verbal and written
  • Able to communicate effectively with staff of all grades
  • Excellent organisational skills
  • Ability to support colleagues and work effectively as part of a team

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