Executive Assistant at Midsize Global PE Firm in London

• Provide team EA support for Investing group, including:
• High-volume calendar management, including the ability to schedule a high volume of meetings with multiple attendees across multiple time zones;
• Book global and domestic travel itineraries, including flights, hotels, entry requirements for international destinations;
• Process all expenses in a timely manner using Concur
• Manage all necessary requirements associated with extended global travel, i.e. visas, vaccinations, etc.
• Partner with the local & firmwide EA network for coverage
• Preparation of documents and meeting materials
• Working with the global administrative team to execute on responsibilities, learn best practices, and stay connected
• General administrative support across the office including arranging meeting rooms, greeting visitors
• Equal rotational coverage of office coordination tasks

• Bachelor’s degree preferred
• 6+ years of relevant EA experience at a financial services firm
• Exceptional organizational skills, attention to detail, and both written and oral communication
• Excellent communication skills, both written and verbal
• High degree of responsiveness and sense of urgency; ability to multitask with continuously changing priorities on short notice
• Proactively anticipates needs
• Understands priorities and thinks critically
• High level of proficiently in MS Office Suite
• Resourceful team player who can collaborate well with others
• Positive outlook, solutions oriented
• Professionalism and discretion, always operating with integrity

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