Academic Programme Administrator

HR Solutions

  • London
  • £32,000 per year
  • Permanent
  • Part-time
  • 12 days ago
HR Solutions - Client and our selected partners use cookies and similar technologies (together “cookies”) that are necessary to present this website, and to ensure you get the best experience of it. If you consent to it, we will also use cookies for analytics and marketing purposes.See our to read more about the cookies we set.You can withdraw and manage your consent at any time, by clicking “Manage cookies” at the bottom of each website page.common--cookies--alert#acceptAll">Accept all cookies common--cookies--alert#disableAll">Decline all non-necessary cookies common--cookies--alert#openPreferences">Cookie preferences common--cookies--preferences#open" class="bg-company-primary text-company-primary shadow-form inset-x-4 mb-4 rounded max-w-screen-sm p-4 overflow-auto max-h-[80vh] z-cookie-alert backdrop:bg-[rgba(0,0,0,0.6)] sm:p-10 sm:mb-auto fixed top-2">Select which cookies you acceptOn this site, we always set cookies that are strictly necessary, meaning they are necessary for the site to function properly.If you consent to it, we will also set other types of cookies. You can provide or withdraw your consent to the different types of cookies using the toggles below. You can change or withdraw your consent at any time, by clicking the link “Manage Cookies”, which is always available at the bottom of the site.To learn more about what the different types of cookies do, how your data is used when they are set etc, see our .Strictly necessaryThese cookies are necessary to make the site work properly, and are always set when you visit the site. Vendors Teamtailorcommon--cookies--preferences#handleCategoryToggle">AnalyticsThese cookies collect information to help us understand how the site is being used. Vendors Teamtailorcommon--cookies--preferences#handleCategoryToggle">MarketingThese cookies are used to make advertising messages more relevant to you. In some cases, they also deliver additional functions on the site. Vendors Metacommon--cookies--preferences#handleAccept">Accept these cookies common--cookies--preferences#handleDecline">Decline all non-necessary cookiescommon--header--menu#toggle" data-common--header--menu-target="button" > Career menuEmployee Candidatecommon--dropdown#toggle">common--share#handleClick" data-provider="Facebook"> Facebook common--share#handleClick" data-provider="Twitter"> X common--share#handleClick" data-provider="LinkedIn"> LinkedInCharity · London · HybridAcademic Programme Administratorcareersite--jobs--form-overlay#showFormOverlay" data-careersite--jobs--form-overlay-target="coverButton"> Apply for this jobblocks--cover--scroll#handleScrollDown" title="Scroll to content">Hours: 3 days per week (expectation of regular work at evening lectures, for which time in lieu is allowed).Contract: Part-time, permanentReporting to: Academic Programme ManagerSalary: £32,000 pro rataLocation: Hybrid, London (minimum 2 days per week on site usually Wednesday and Thursday).Purpose To assist in the preparation, administration, and delivery of the academic programme at Gresham College.Our client Gresham College is a charity which provides high-quality free education to the public across a broad range of subjects. The College aims to stimulate a love of learning and intellectual curiosity and to champion academic rigour, professional expertise and freedom of expression.Gresham College has been providing free lectures within the City of London since 1597. Lectures are attended by an in-person audience and live-streamed around the world. The College have currently had over 60 million online views. To watch please visit their website or look on YouTube.The College is in the first year of an exciting five-year plan which has the primary aim of increasing and broadening the audience which the College reaches. The funding for the next five years has been agreed by the College's historic sponsors and provides a firm base from which to deliver an ambitious and exciting programme. The future College strategy sees Gresham College continuing to evolve their work in growing audiences in both numbers and diversity, while taking advantage of opportunities to develop income streams to stretch our ambition further.The current academic programme consists of approximately 100 lectures for the general public as well as lectures delivered to young people in schools and a growing oracy competition for young people. Currently sixty public lectures are given by our 10 Professors; forty are curated annually; and between ten and twenty are delivered to young people in schools. Working at Gresham College is hugely rewarding in terms of the breadth and range of subjects covered and the knowledge and intellectual reputations of their speakers.The role:Key duties and responsibilities:Academic Programme Planning
  • Assist in the preparation and delivery of the academic programme
  • Liaise with professors and lecturers on their presentations and ensure the delivery of materials in advance
  • Support and help in the preparation and presentation of lectures (reservations, review and formatting of supporting materials and liaising with external venue stakeholders)
  • Act as a contact, and effectively and efficiently manage incoming enquiries from current and prospective lecturers
  • Support and help in the coordination and booking of external venues
  • Working with the Academic Programme Manager and Communications team in the review and confirmation of academic programme information (titles, descriptors, images, and other key information)
Academic Programme Administration
  • Maintenance of the lectures and contact databases
  • Conduct research and gather ideas for the Academic Programme Manager on programme development (identification of new topics and speakers) and projects regarding new audiences' outreach
  • Provide administrative support in the servicing of Academic Board meetings (4 per annum)
  • Occasionally assist in the collection of quantitative and qualitative feedback and assist the Academic Programme Manager in producing reviews and reports
  • Assist in the organisation and administration of new Professorial appointments
  • Assist the Academic Programme Manager drafting letters and responses, which includes preparing the Letters of Agreement for the upcoming Academic Year
  • Assist the Website and Communications Manager with promotional and communication tasks
Front of house and events
  • Undertake various Front of House duties approx. 1-2 evenings/week, including chairing Q&A (as required) for which time off in lieu is allowed
  • Liaise with the Supporter Engagement Coordinator on arrangements for specific events which involve academics
  • To undertake such other duties as may from time to time be required
Person specification:The successful candidate must be able to demonstrate the following:
  • Excellent organisational and time management skills and ability to work on multiple concurrent tasks with competing deadlines.
  • Excellent oral and written communications skills, with a high level of accuracy and attention to detail.
  • Experience in a busy administrative or similar environment.
  • Excellent IT skills.
  • Interest in working as part of a small but dedicated team.
  • Intellectual curiosity, being interested in a variety of disciplines.
  • Willing and able to work flexible and evening hours.
Gresham College offers in return:
  • 28 days holiday (pro rata), plus 6 days closure over Christmas
  • The College participates in the University of London SAUL pension scheme (currently 16% employers' contribution).
Equal OpportunitiesGresham College wholeheartedly supports the principles of equality, diversity and inclusion throughout the recruitment and employment of our employees and workers, as well as ensuring that it is afforded to all job applicants.If this sounds like your next opportunity, apply today with your CV and a covering letter.Interviews will be held in person on Tuesday 23rd and Wednesday 24th September 2025 at Barnard's Inn.Functions Locations Remote status Hybrid careersite--jobs--form-overlay#showFormOverlay">Apply for this job jobs--overlay#closeOverlay">Charity · London · HybridAcademic Programme AdministratorLoading application formCareer site
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