Anderson Knight is delighted to be recruiting for a Personal Assistant for a Legal Firm in Edinburgh on a full time, permanent basis. This role is for someone who will provide high-quality PA, administrative, and secretarial support.Key Responsibilities:
Client and file setup - Open and close client files, check for any issues, and prepare paperwork.
Billing support - Help with monthly billing, reports, and checking invoices. Training will be given.
Document work - Create and edit documents, letters, and presentations using Microsoft Office and PDFs.
Diary and meetings - Manage calendars, book meeting rooms, arrange catering, and set up tech support.
Email support - Check and manage inboxes, especially when someone is away.
Meeting support - Set up meetings, take notes, and follow up on actions.
Invoice queries - Help sort out billing questions and process purchase orders.
Admin tasks - Do general admin work like filing, scanning, copying, and binding.
Client contact - Handle client calls and emails, or pass them to the right person.
Travel booking - Arrange travel, accommodation, and deal with expenses.
Database updates - Keep client and contact information up to date.
Ad hoc tasks - Help with team events, training, and other jobs when needed.
Document tracking - Save and name documents correctly using internal systems.
File storage - Organise and store files, including off-site archives.
Work with other teams - Communicate with departments like Finance, IT, and Marketing.
Team support - Help other PAs or offices when needed.
What We're Looking ForMust Have:
Good at staying organised
Great attention to detail
Experience as a PA or Executive Assistant
Nice to Have:
Worked in a law firm or similar environment
Skills & Strengths
Knows when to ask for help
Takes the lead to find information
Communicates clearly
Works well with others and meets deadlines
Keeps people updated
Follows rules and company policies
Uses systems well and suggests improvements
Gets involved in team activities and events
Submit your CV in confidence to be considered for this wonderful opportunity!
