Management Team Secretary

NHS Scotland

  • Bothwell, South Lanarkshire
  • Permanent
  • Full-time
  • 8 days ago
The RoleThis role is to ensure an efficient and effective support service by providing a comprehensive confidential secretarial and administrative service across the whole range of the Public Health Management Team remit.NHS LanarkshireHave you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.What we'll need you to bring
  • Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience as a department/personal secretary
  • Well-developed interpersonal skills in customer care.
  • Excellent communication skills.
  • Good organisational and planning skills.
  • Understanding of a range of procedures and processes.
  • Ability to prioritise work and work on own initiative whilst under pressure.
  • Proficient I.T. skills, which include a working knowledge of Microsoft packages.
  • Ensuring confidentiality, diplomacy and discretion are maintained at all times.
Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.It would be great if you also have
  • Extensive relevant experience in a secretarial role
  • Previous experience of working in the NHS, public health or community environment - particularly vaccination programmes
  • Experience of project work
  • Advanced level of computing/IT knowledge and skills which include a good knowledge of Microsoft packages
  • Knowledge of NHS policies and procedures
  • Knowledge of SSTS & PECOs
  • Excellent time management
  • Skills
  • Ability to deal with all levels of staff
  • Ability to work in a focussed
  • and flexible way in a busy
  • office environment
  • Car Owner/driver with a full, valid UK/EU/EEA drivers licence
Contract typePermanentFull time37 hoursLocation and Working PatternThis role will be based in Public Health within Kirklands - NHSL Headquarters.The working pattern for this role - Hybrid working will be available for this role (minimum 2 days per week in the office) Monday - Thursday 9am -5pm, Friday 9am - 4.30pm.Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.Looking to find out more?If you're looking to find out more, then we would love to hear from you!Please contact Susan Hearty, Operational Services Manager - Public Health, Public Health on Susan.Hearty@lanarkshire.scot.nhs.ukFor enquiries regarding the application form or recruitment process, please contact Gemma Lowe, Recruitment Administrator on Gemma.Lowe@lanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email)Why NHS Lanarkshire?Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.Some of NHS Lanarkshire's benefits include:A minimum of 27 days annual leave increasing with length of serviceA minimum of 8 days of public holidaysMembership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the )Paid sick leave increasing with length of serviceOccupational health servicesEmployee counselling servicesWork-life Balance policies and proceduresNHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.Further InformationFor more information on the role, please refer to the Job Description. If you're looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our .Additional Information for Applicants
  • Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
  • For help to complete an application on Jobtrain please follow this link:
  • Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
  • We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
  • Once you have submitted your application form you will be unable to make any amendments
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent-regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children's settings.Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.Right to Work within the UKNHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at .Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.

NHS Scotland